Fleet Administrator

Technibus, Inc.; Hudson (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive Pay

Company 401K plan with Employer Contribution Match

Company Paid Time Off

Company Paid Life Insurance

Choice of Medical Coverage including Prescription and Short Term Disability Plans

Choice of Dental and Vision Coverage

Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage

Auto and Home Insurance Discount Programs

Job summary

Technibus, Inc. is hiring a Fleet Administrator in Hudson, FL. The role centers on supporting fleet operations, including vehicle procurement, maintenance, and compliance. Candidates should have a high school diploma and prior related experience. Responsibilities include managing vehicle records, registrations, and fuel cards, along with collaboration across departments. The company offers competitive pay and a comprehensive benefits package including a 401K plan, medical coverage, and paid time off.

Qualifications

• Prior fleet administration or related experience preferred.
• Ability to pass a background screening.

Responsibilities

• Coordinate new vehicle procurement, transfers, and disposals.
• Maintain accurate fleet records in the IES System of Record.
• Track vehicle inspections, mileage, fuel usage, GPS activity, and toll usage.
• Manage vehicle registrations and titles.
• Administer fuel cards and investigate fraud or discrepancies.

Skills

Organizational skills

Multitasking

Attention to detail

Excellent communication

Proficiency in Microsoft Office Suite

Strong problem-solving skills

Education

High school diploma or equivalent

Tools

Fleet management systems

Job description

Position Summary:

IES Residential, Inc. is seeking a detail-oriented and organized Fleet Administrator to support fleet operations, including vehicle procurement, maintenance, compliance, and reporting. This role works closely with division managers, vendors, accounting, and insurance partners to ensure efficient and compliant fleet management.

Key Responsibilities:

• Coordinate new vehicle procurement, transfers, and disposals
• Maintain accurate fleet records in the IES System of Record
• Track vehicle inspections, mileage, fuel usage, GPS activity, and toll usage
• Manage vehicle registrations and titles
• Administer fuel cards and investigate fraud, misuse, or discrepancies
• Prepare and distribute fleet and fuel reports for management
• Communicate with vendors, insurance partners, and internal departments
• Monitor fleet inbox and respond to inquiries in a timely manner
• Support fleet-related projects and collaborate with the Fleet Manager
• Assist in maintaining compliance with company policies and regulatory requirements
• Perform other duties as assigned

Minimum Education:

None

Minimum Years of Experience:

2-4

Qualifications:

• High school diploma or equivalent required
• Prior fleet administration or related experience preferred
• Strong organizational, multitasking, and attention-to-detail skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and fleet management systems
• Ability to work collaboratively in a team environment
• Strong problem‑solving skills and ability to prioritize workload
• Ability to pass a background screening

Physical Requirements & Work Environment:

• Primarily office‑based with extended periods of sitting or standing while working at a computer
• Ability to lift up to 25 pounds as needed
• Visual acuity for detailed computer work, reporting, and document review
• Manual dexterity to operate standard office equipment
• Fast‑paced environment requiring multitasking, organization, and attention to detail
• Frequent interaction with internal teams, vendors, and external partners

License Required:

Yes

Job Locations:

US-FL-Hudson

Benefits:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long‑term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO & Affiliation Statement:

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.