Fleet Administrator

Utility Supply and Construction Company; Reed City (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive wages

Health Insurance

Paid Time Off

Retirement Plan

Professional Development

Job summary

Utility Supply & Construction Company is seeking a Fleet Administrator to join our growing team. The role focuses on coordinating fleet workload, managing fuel programs, and ensuring accurate cost reporting.

The ideal candidate has experience with fleet management software, strong Excel proficiency, and the ability to work well with vendors and internal teams in a construction environment.

Qualifications

• 3 core requirements: experience with fleet compliance/coordination, construction environment or related role.
• Proficient in fleet management software and Excel; strong data analysis with reporting.
• Excellent communication, organization, and multitasking abilities.

Responsibilities

• Organize and coordinate workload to meet priorities.
• Plan, prioritize, and execute work in a timely manner.
• Manage fuel program, fuel cards, and costs.
• Handle IFTA, state fuel taxes reporting, and tax credits.
• Utilize telematics and GPS systems for day-to-day operations.
• Approve invoices to capture equipment and job costs.
• Respond to storm or emergency work as needed.
• Collaborate with internal teams and vendors.

Skills

Fleet software systems

Microsoft Excel

Vendor relationship building

Analytical skills

Team collaboration

Education

Associates degree in Supply Chain/Business Administration/Logistics/Accounting

Tools

Fleet management software

GPS Telematics

Job description

Utility Supply & Construction Company is seeking to hire a Fleet Administrator to join our growing team!

Benefits Include:

• Competitive Wages
• Health Insurance: Comprehensive medical, dental, and vision plans for you and your family.
• Paid Time Off: Including vacation, sick leave, and paid holidays.
• Retirement Plan: 401(k) with company contributions to help you plan for your future.
• Professional Development: Opportunities for continuous learning and career advancement.

Essential Job Functions:

• Ability to organize and coordinate workload.
• Effective in the planning, prioritization, and timely execution of work.
• Demonstrates proficiency in fleet software systems.
• Manage day-to-day fuel program: systems, bulk fuel, fuel cards, and costs.
• Manage IFTA, state fuel taxes reporting, and tax credits.
• Manage day-to-day functions with telematics and GPS system.
• Responsible for invoice approvals to accurately capture equipment costs, and job costs.
• Ensure your availability to respond to Storm or Emergency work that my occur from time to time for support of company needs.
• Effectively work in a team environment, with internal operating groups and vendors.
• Strong analytical skills, detailed oriented, and considerable experience with Microsoft Excel is critical to this role.
• Ability to build strong relationships with vendors.

Requirements:

• Associates degree in Supply Chain, Business Administration, Logistics, Accounting, or related field preferred.
• 1-3 years of experience in fleet compliance, construction environment or a related role.
• Strong organizational, critical thinking, decision making, and multitasking skills.
• Excellent communication, interpersonal skills, email, and telephone skills.
• Proficiency in using fleet management software and Microsoft Excel.
• Knowledge of vehicle maintenance and regulatory requirements.
• Ability to analyze data and generate meaningful reports.
• Strong problem-solving skills and attention to detail.