Fleet Maintenance Coordinator

National Trails, LLC.; Livonia (MI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid weekly!

Full benefits package including Blue Cross Blue Shield!

401k with company match!

Paid Time Off!

Paid holidays!

Company Paid Life Insurance!

Job summary

A fleet management company in Livonia, Michigan, is seeking a Fleet Maintenance Coordinator to oversee the scheduling and execution of maintenance activities for company vehicles. The ideal candidate will have experience in fleet maintenance coordination and be skilled in managing priorities in a fast-paced environment. This role offers competitive pay and a full benefits package including health insurance, a 401k plan, and paid time off.

Qualifications

• 2+ years of experience in fleet maintenance coordination.
• Working knowledge of vehicle systems and maintenance practices.
• Familiarity with DOT regulations.

Responsibilities

• Oversee scheduling and execution of maintenance for fleet vehicles.
• Track work orders and ensure completion within timelines.
• Communicate with vendors and repair shops for services.

Skills

Detail-oriented

Organizational skills

Communication skills

Data analysis

Customer service

Education

High school diploma

Associate degree in logistics or automotive technology

Tools

Fleet management software

Microsoft Office

Job description

Description

The Fleet Maintenance Coordinator oversees the scheduling, tracking, and execution of maintenance and repair activities for company vehicles and equipment. This role ensures fleet readiness, regulatory compliance, and cost-effective maintenance operations by coordinating with mechanics, vendors, and internal departments. The ideal candidate is detail-oriented, organized, and skilled at managing multiple priorities in a fast-paced environment.

Requirements

• Coordinate and schedule preventive maintenance, inspections, and repairs for all fleet vehicles and equipment.
• Track and manage work orders, ensuring completion within established timelines.
• Maintain accurate maintenance records, service logs, and compliance documentation.
• Communicate with external vendors, repair shops, and parts suppliers to obtain quotes, authorize work, and ensure timely service.
• Assist with fleet asset management, warranty tracking, lifecycle planning, etc.
• Prepare routine reports on fleet status, maintenance costs, and operational performance.

Qualifications

• High school diploma or equivalent required; associate degree in logistics, automotive technology, or related field preferred.
• 2+ years of experience in fleet maintenance coordination, transportation, logistics, or related operations.
• Working knowledge of vehicle systems, maintenance practices, and repair processes.
• Familiarity with DOT regulations and fleet compliance requirements.
• Proficiency with fleet management software, maintenance tracking systems, and Microsoft Office.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer-service skills.
• Ability to analyze data, identify issues, and recommend solutions.

Preferred Skills

• Experience with telematics platforms (e.g., Samsara, Zonar).
• Background in commercial vehicle maintenance or repair environments.
• Knowledge of parts ordering, inventory management, or vendor negotiation.

Work Environment

• Office-based role with regular interaction in shop or yard environments.
• May require occasional travel to vendor locations or fleet sites.
• Ability to lift up to 25 lbs and perform basic vehicle inspections as needed.

What we Offer

• Paid weekly!
• Full benefits package- Blue Cross Blue Shield!
• 401k with company match!
• Paid Time Off!
• Paid holidays!
• Company Paid Life Insurance!