Fleet Operations Assistant

SONS Automotive Group

Auburn (AL)

On-site

USD 50,000 - 80,000

Full time

12 days ago

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Benefits offered by this job

Medical and Dental Insurance Benefits

401(k)

Paid Vacation

Top Training Provided

Employee vehicle purchase plans

Job summary

SONS Automotive Group is seeking a Fleet Technology & Data Systems Admin Assistant to design and maintain data systems that power our Fleet department. You will build advanced Excel workbooks, Google Sheets infrastructure, and automated workflows to streamline data handling across vehicle, customer, inventory, and financial data.

You will implement reporting tools and dashboards, integrate multiple spreadsheets, and support fleet leadership with actionable insights.

Qualifications

Strong proficiency in Excel and Google Sheets for reporting and automation.
Experience building dashboards and KPI reports.
Familiar with data imports/exports and data cleansing.

Responsibilities

Develop and maintain advanced Excel workbooks and Google Sheets dashboards.
Create automated workflows and data integrations to reduce manual entry.
Build inventory, orders, and customer data tracking systems for Fleet operations.
Deliver regular management reports and KPI dashboards for leadership.

Skills

Analytical thinking

Detail oriented

Communication

Automation mindset

Tools

Excel

Google Sheets

Google Drive

SQL

Python

APIs

VBA

Power Query

Google Apps Script

CRM systems

Job description

SONS Automotive Fleet Department Admin

We are building a modern, technology-driven Fleet operation and are looking for a highly skilled Fleet Technology & Data Systems Admin Assistant, to help develop the systems, tools, automation, and reporting infrastructure behind our growing department.

We are looking for someone who understands technology, data, automation, and business processes—and can take an idea or operational challenge and build a solution.

WHAT YOU’LL HELP BUILD

Our Fleet department works with large amounts of vehicle, customer, sales, inventory, order, and financial data. We want to create systems that allow our team to operate faster, smarter, and more efficiently.

You will help develop and maintain:

Advanced Microsoft Excel workbooks and reporting systems
Google Sheets and Google Drive infrastructure
Connected spreadsheets that automatically communicate and update across multiple files
Advanced formulas, lookups, data validation, dashboards, and reporting tools
Automated workflows that reduce manual data entry
Fleet inventory tracking systems
Vehicle order and status tracking
Customer and account databases
Sales performance dashboards and KPI reporting
Management reporting tools
Data imports, exports, cleanup, and organization
Process automation and system integrations
Internal tools designed specifically around Fleet operations

IDEAL TECHNICAL BACKGROUND

Advanced Microsoft Excel
Advanced Google Sheets
Google Drive / Google Workspace
Excel and Google Sheets formulas
Connecting and synchronizing multiple spreadsheets
Pivot tables, Power Query, dashboards, and data visualization
Google Apps Script
VBA / Excel automation
SQL and database concepts
Python or similar programming languages
APIs and system integrations
Workflow automation
Data management and reporting
CRM and/or dealership technology experience is a plus

WHO WE’RE LOOKING FOR

We want a problem solver and builder.You should be someone who can sit with our Fleet leadership team, understand what we are trying to accomplish, and then determine the best technological solution.

The right candidate will be: