Job Posting Title Fleet & Safety Administrator

Mr. Plumber Indy; Indianapolis (IN); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Telehealth program

401k Retirement Account

Life Insurance

Disability Insurance

Paid PTO

Paid Holidays

Community Service Day

Job summary

Mr. Plumber Indy is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and workplace safety programs. You will help maintain vehicle records, scheduling, and safety documentation, while ensuring regulatory compliance and organized records.

Working with operations and leadership, you will monitor fleet activity, coordinate vehicle-related needs, and assist with incident reporting to reinforce safe driving and safe work practices across the organization.

Qualifications

• 2+ years of administrative experience; fleet, safety, transportation, skilled trades, construction, or field-service experience preferred.
• Experience supporting a company fleet or driver safety program strongly preferred.
• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.
• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
• Strong written and verbal communication skills.

Responsibilities

• Fleet Administration: Maintain accurate records for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and other documentation.
• Assist with scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.
• Maintain accurate driver and vehicle information within applicable fleet management systems.
• Monitor fleet-related reports and identify missing documentation, overdue maintenance, or items requiring follow-up.
• Assist with fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.
• Support accident and vehicle damage reporting, including collecting documentation, photographs, police reports, and other required information.
• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.
• Safety Administration: Assist with OSHA 300 Log documentation and recordkeeping under the direction of management.
• Assist with workplace and vehicle incident documentation and investigations by gathering information and maintaining accurate records.
• Assist leadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, or other regulatory requirements.
• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Skills

Administrative experience

Fleet management

Safety programs

MS Office

Documentation

Communication skills

Tools

Fleet management software

Job description

Overview

The Fleet & Safety Administrator plays an important role in supporting the day-to-day administration of our fleet and workplace safety programs. This position helps ensure company vehicles, drivers, safety records, training requirements, and compliance documentation are accurate, current, and organized.

Working closely with operations and leadership, this role will monitor fleet activity, coordinate vehicle-related needs, maintain safety documentation, assist with incident reporting, and help reinforce a culture where safe driving and safe work practices are a priority.

What's In It For Me?

• Market Value Compensation $17-$22/hourly based on experience
• Medical, Dental and Vision Insurance
• FREE Employee/Dependent Telehealth program, no copay
• Company Matched Health Savings Account and 401k Retirement Account
• FREE Long-Term Disability Insurance, Employee + Family Life Insurance, Wellness Program and Employee Assistance Program (Mental Health)
• Voluntary Short-Term Disability Insurance, Accident Insurance and Critical Illness Insurance
• PTO (Up to 4 weeks based on tenure), Paid Company Holidays, Paid Community Service Day

Responsibilities

Fleet Administration

• Maintainaccuraterecords for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and other required documentation.

• Assistwith scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.

• Maintainaccuratedriver and vehicle information within applicable fleet management systems.

• Monitor fleet-related reports and identify missing documentation, overdue maintenance, or other items requiring follow-up.

• Assistwith fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.

• Support accident and vehicle damage reporting, including collecting documentation, photographs, police reports, and other required information.

• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.

Safety Administration

• Assist with OSHA 300 Log documentation and recordkeeping under the direction of management.

• Assistwith workplace and vehicle incident documentation and investigations by gathering necessary information andmaintainingaccuraterecords.

• Assistleadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, or other applicable regulatory requirements.

• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Qualifications

Do I Have What It Takes?

• 2+ years of administrative experience; fleet, safety, transportation, skilled trades, construction, or field-service experience preferred.

• Experience supporting a company fleet or driver safety program strongly preferred.

• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.

• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.

• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.

• Strong written and verbal communication skills.

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.