DOT / Fleet Administrator

LHH; Tulsa (OK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits package

401(k)

Opportunities for growth

Job summary

A logistics firm is seeking a detail-oriented Fleet Administrator in Tulsa, Oklahoma. The role involves assisting with fleet operations, ensuring compliance with DOT regulations, and managing various administrative tasks. Ideal candidates will possess strong organizational skills and proficiency in Microsoft Excel. This position offers a competitive benefits package and opportunities for growth as operations expand.

Qualifications

• Experience with federal DOT regulations.
• Ability to manage details in a paper-heavy environment.
• Proficiency in Microsoft Excel.
• Attention to detail in paper-heavy environments.

Responsibilities

• Assisting with basic accounting and administrative tasks.
• Processing and maintaining DOT inspection reports.
• Ordering fuel and managing related documentation.
• Creating and maintaining reports related to fleet data.
• Managing vehicle tags and maintaining documentation.
• Preparing bills of sale and maintaining vehicle titles.
• Maintaining and reconciling vehicle insurance records.
• Entering service orders and supporting maintenance operations.

Skills

Experience supporting fleet operations

Strong administrative skills

Organizational skills

Proficiency in Microsoft Excel

Job description

Do you have experience supporting operations and enjoy keeping things organized behind the scenes? We’re looking for a detail‑oriented Fleet Administrator who thrives in a collaborative environment and enjoys working across teams. This role works closely with Safety, HR, Accounting, Maintenance, and Drivers to keep fleet operations running smoothly and in compliance.

What You’ll Be Doing:

• ✅ Assisting with basic accounting and administrative tasks
• ✅ Processing and maintaining DOT inspection reports
• ✅ Ordering fuel and managing related documentation
• ✅ Creating and maintaining reports related to mileage, tonnage, inventory, insurance, and fleet data
• ✅ Managing vehicle tags and maintaining Pike Pass additions and deletions
• ✅ Preparing bills of sale and maintaining vehicle title documentation
• ✅ Maintaining and reconciling vehicle insurance records
• ✅ Entering service orders and supporting maintenance operations

What We’re Looking For:

• ✔ Experience supporting fleet operations with working knowledge of federal DOT regulations
• ✔ Strong administrative & organizational skills
• ✔ Proficiency in Microsoft Excel
• ✔ Able to manage details in a paper‑heavy Evolving environment

Why Join Us:

• ✨ Competitive benefits package including medical, dental, and vision
• ✨ 401(k) and additional benefits
• ✨ Stable role with opportunity to grow as operations continue to expand