Fleet Operations Assistant – Vehicle Inventory & Logistics

Budget Rent A Car of Utah; Salt Lake City (UT); Vor Ort; USD 23.000 - 26.000; Vollzeit

Zusammenfassung

Budget Rent A Car of Utah in Salt Lake City is seeking a Fleet Operations Assistant to manage vehicle inventory, coordinate new deliveries, and support fleet logistics. The role combines hands-on lot work with data entry and administrative duties to keep daily operations running smoothly.

You will sign for deliveries, prepare vehicles for service, and update records in BRS and Orion. The position is full-time and involves outdoor work around vehicles in a fast-paced rental fleet.

Qualifikationen

• Prior fleet operations or vehicle inventory experience.
• Experience with data entry and paperwork.
• Comfortable outdoors around vehicles.

Aufgaben

• Maintain accurate daily vehicle inventories and monitor locations.
• Receive and sign for incoming vehicle deliveries; process related paperwork.
• Update vehicle records in company systems and maintain documentation.
• Coordinate vehicle shipments and liaise with transport providers.
• Assist with vehicle prep, including removing shipping materials and applying trackers.
• Support repairs and maintenance coordination for fleet vehicles.
• Maintain timekeeping, attendance, and organized work areas.

Kenntnisse

Organizational skills

Data entry

Attention to detail

Multitasking

Dependable

Punctual

Tools

BRS system

Orion

Jobbeschreibung

Join Our Fleet Operations Team!Are you organized, dependable, and enjoy working around vehicles? We are looking for a

Job TypeFull-timeDescriptionJoin Our Fleet Operations Team!Are you organized, dependable, and enjoy working around vehicles? We are looking for a Fleet Operations Assistant to help manage vehicle inventory, coordinate new vehicle deliveries, support fleet logistics, and keep daily operations running smoothly.This is a hands-on position that combines vehicle inventory management, data entry, transportation coordination, and administrative support. You will play an important role in managing our rental fleet, from receiving new vehicles to preparing them for service and coordinating vehicle shipments.Key ResponsibilitiesFleet Inventory & Lot Management

• Complete and maintain accurate daily vehicle inventories.
• Monitor vehicle locations, including new arrivals, damaged vehicles, and out-of-service units.
• Organize vehicle placement and coordinate temporary parking areas when needed.
• Assist with keeping the fleet lot organized and operating efficiently.

New Vehicle Deliveries & Fleet Preparation

• Receive, inspect, and sign for incoming vehicle deliveries.
• Process delivery paperwork and submit Bills of Lading (BOLs).
• Prepare vehicle packets, print temporary permits, and assign vehicle trackers.
• Verify vehicle and paperwork information for accuracy.
• Ensure vehicles are properly prepared for service, including removing shipping materials, installing vehicle numbers, registration, insurance cards, stickers, and trackers.

Fleet Administration & Data Entry

• Enter and update vehicle information in company systems, including BRS, Orion, and related websites.
• Maintain accurate fleet records and organize required paperwork.
• Assist with filing, tracking, and processing vehicle documentation.

Vehicle Transportation & Logistics

• Coordinate vehicle shipments and organize transport loads.
• Communicate with transportation companies regarding vehicle pickups and deliveries.
• Prepare vehicles for transport, including paperwork, tracker removal, and system updates.
• Update vehicle statuses and maintain accurate records in BRS.
• Assist with title requests and other transportation documentation.

Vehicle Repairs & Maintenance Coordination

• Support fleet specialists and mechanics with daily operational needs.
• Prepare and track Non-Revenue (NR) tickets for vehicles sent to dealerships or body shops.
• Record and update vehicle mileage when units leave or return to the lot.
• Maintain accurate documentation for repair-related vehicle movements and chase vehicles.

General Responsibilities

• Maintain accurate timekeeping and follow scheduled work hours.
• Communicate attendance issues and time-off requests according to company procedures.
• Keep work areas clean, organized, and secure, including completing weekly Friday cleanup responsibilities.

Why Join Our Team?

• Hands-on experience in the automotive and rental car industry.
• Opportunity to develop fleet operations and logistics skills.
• Work with an experienced team in a fast-paced environment.
• Opportunity for growth within the company.

RequirementsWhat We're Looking For

• Previous experience in fleet operations, vehicle inventory, logistics, transportation, or administrative support.
• Strong organizational and time-management skills.
• Attention to detail and accuracy with paperwork and data entry..
• Ability to multitask and work in a fast-paced environment.
• Dependable, punctual, and able to work independently and as part of a team.
• Comfortable working around vehicles and in an outdoor lot environment.

Salary Description$17-$19/hr.