Fleet Operations Admin & Parts Coordinator

Republic Services; Carnegie (Allegheny County); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function. You will ensure parts availability, maintain fleet records, and input data into the fleet management system daily.

You will work with vendors, process transactions in ePro, prepare purchase orders, and reconcile data with the general ledger. The role involves reporting, safety compliance, and collaboration with the Fleet Manager on operational insights.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in a maintenance / trucking industry.
• Experience with fleet management systems and invoicing processes.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Utilizes ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics according to policy.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows safety policies; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports; analyzes data, identifies trends, and corrects mistakes.
• May assist with parts organization and inventory.
• Performs other job-related duties as assigned.

Skills

General office experience

Maintenance / trucking industry

Tools

Fleet management system

ePro

Lawson general ledger

Job description

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function. You will ensure parts availability, maintain fleet records, and input data into the fleet management system daily.

You will work with vendors, process transactions in ePro, prepare purchase orders, and reconcile data with the general ledger. The role involves reporting, safety compliance, and collaboration with the Fleet Manager on operational insights.