Fleet Maintenance Admin & Parts Coordinator

Republic Services; Scottsdale (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

Short- and long-term disability

Life insurance

Employee Assistance Program (EAP)

Employee discounts

Retirement plan with company match

ESPP

Paid Time Off (PTO)

Job summary

Republic Services in Scottsdale, AZ is seeking a Maintenance Clerk to provide administrative support to the maintenance function. The role ensures parts availability, maintains fleet records, and inputs data into the fleet management system daily.

You will liaison with vendors, prepare purchase orders, and assist with data analysis to support fleet operations. A year of general office experience and maintenance/trucking industry exposure are preferred.

Qualifications

• 1 year of general office experience or equivalent training.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Utilizes ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports.

Skills

General office experience

Maintenance industry experience

Tools

ePro

Fleet management system

Lawson GL

Job description

Republic Services in Scottsdale, AZ is seeking a Maintenance Clerk to provide administrative support to the maintenance function. The role ensures parts availability, maintains fleet records, and inputs data into the fleet management system daily.

You will liaison with vendors, prepare purchase orders, and assist with data analysis to support fleet operations. A year of general office experience and maintenance/trucking industry exposure are preferred.