Fleet Maintenance Coordinator: Uptime & Compliance

RXO, Inc.; Clive (IA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vis

401(k) retirement plan with company

Pre-tax accounts for eligible expenses

Company-paid disability and life

Employee Assistance Program (EAP)

Career and Leadership Development

Paid time off and holidays

Volunteer days

Job summary

RXO, Inc. is seeking a Fleet Maintenance Coordinator to oversee maintenance administration for RXO’s vehicle fleet.

You will work to maximize uptime, coordinate repairs, monitor DOT compliance, and manage vendor relationships across our Corporate structure. You will analyze maintenance costs, track repair progress, and support continuous improvement initiatives while ensuring safety standards and OEM recommendations are followed.

Qualifications

• 1 year of fleet or logistics/transportation experience.
• Basic knowledge of Windows applications and Microsoft Office programs such as MS Project, Word, Excel and PowerPoint.

Responsibilities

• Coordinate the daily maintenance process for a fleet of tractors, trailers, and support equipment to maximize equipment uptime.
• Monitor preventative maintenance schedules and ensure all required services are completed on time while maintaining DOT compliance.
• Review incoming repair requests and prioritize work based on safety, operational impact, and business needs.
• Communicate daily with drivers, vendors, dealerships, and internal operations to provide timely maintenance updates and equipment status.
• Track units through the repair process, ensuring repairs are completed efficiently, accurately, and within established timelines.
• Review repair estimates for accuracy, identify unnecessary repairs, and work with vendors to control maintenance costs.
• Maintain accurate maintenance records, repair histories, warranties, and asset documentation.
• Monitor open work orders, vehicle down time, and vendor performance while identifying opportunities for continuous improvement
• Assist in troubleshooting recurring mechanical issues and help identify root causes to reduce repeat failures.
• Support roadside breakdown management by coordinating repairs and communicating updates to operations and drivers.
• Ensure all repairs meet company safety standards, OEM recommendations, and DOT/FMCSA regulations.
• Build and maintain strong relationships with dealerships, repair vendors, and parts suppliers while holding partners accountable for quality and turnaround time.
• Assist with warranty recovery efforts and ensure eligible repairs are submitted for reimbursement.
• Promote a culture of safety, accountability, urgency, and continuous improvement throughout the maintenance process.

Skills

Fleet/Logistics experience

Windows applications

MS Office

MS Project

Tools

MS Project

Excel

Word

PowerPoint

Job description

RXO, Inc. is seeking a Fleet Maintenance Coordinator to oversee maintenance administration for RXO’s vehicle fleet.

You will work to maximize uptime, coordinate repairs, monitor DOT compliance, and manage vendor relationships across our Corporate structure. You will analyze maintenance costs, track repair progress, and support continuous improvement initiatives while ensuring safety standards and OEM recommendations are followed.