Fleet Maintenance Coordinator

RXO Inc.; Clive (IA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with company match

Pre-tax accounts

Disability and life insurance

Employee Assistance Program (EAP)

Career and Leadership Development

Paid time off and holidays

Job summary

RXO Inc. is seeking a Fleet Maintenance Coordinator to manage maintenance administration for our corporate vehicle fleet. You will collaborate with drivers, vendors, and internal teams to maximize uptime, ensure safety, and optimize costs.

The role emphasizes coordinating repairs, maintaining records, and supporting DOT/FMCSA compliance, with a focus on continuous improvement and cost control.

Qualifications

• 1 year of fleet or logistics/transportation experience.
• Basic knowledge of Windows applications and Microsoft Office programs such as MS Project, Word, Excel and PowerPoint.
• 2 years of fleet or logistics/transportation experience (preferred).
• Ability to create complex formulas in MS Excel and to create queries in company software applications.
• Ability to maintain confidentiality.
• Demonstrated attention to detail.

Responsibilities

• Coordinate daily maintenance for a fleet of tractors, trailers, and equipment to maximize uptime.
• Monitor preventive maintenance schedules and DOT compliance.
• Review repair requests and prioritize work based on safety and business needs.
• Communicate with drivers, vendors, and internal operations on maintenance updates.
• Track units through the repair process and ensure timely completion.
• Review repair estimates and control maintenance costs.
• Maintain maintenance records, histories, warranties, and assets.
• Monitor open work orders and vendor performance for continuous improvement.
• Assist in troubleshooting recurring mechanical issues and root cause analyses.
• Support roadside breakdown management and coordinate repairs.
• Ensure repairs meet safety standards and OEM/DOT regulations.
• Build relationships with dealerships and vendors; ensure quality and turnaround time.
• Assist with warranty recovery and reimbursement.

Skills

Fleet/logistics experience

MS Office (Word, Excel, PowerPoint)

Tools

MS Project

Word

Excel

PowerPoint

Job description

Accelerate your career at RXO

RXO is a leading provider of transportation solutions. With cutting-edge technology at the center, we're revolutionizing the industry with our massive network and commitment to finding solutions for every challenge. We create more efficient ways for shippers and carriers to transport goods across North America.

As a Fleet Maintenance Coordinator at RXO, you'll be responsible for managing the administration related to the vehicle fleet belonging to RXO's Corporate structure. These responsibilities are centered on the process of driving efficiencies, maintaining relationships with third party vendors, service providers, suppliers and internal stakeholders and analyzing fleet performance metrics related to costs, utilization and areas for improvement.

What your day-to-day will look like:

• Coordinate the daily maintenance process for a fleet of tractors, trailers, and support equipment to maximize equipment uptime.
• Monitor preventative maintenance schedules and ensure all required services are completed on time while maintaining DOT compliance.
• Review incoming repair requests and prioritize work based on safety, operational impact, and business needs.
• Communicate daily with drivers, vendors, dealerships, and internal operations to provide timely maintenance updates and equipment status.
• Track units through the repair process, ensuring repairs are completed efficiently, accurately, and within established timelines.
• Review repair estimates for accuracy, identify unnecessary repairs, and work with vendors to control maintenance costs.
• Maintain accurate maintenance records, repair histories, warranties, and asset documentation.
• Monitor open work orders, vehicle down time, and vendor performance while identifying opportunities for continuous improvement
• Assist in troubleshooting recurring mechanical issues and help identify root causes to reduce repeat failures.
• Support roadside breakdown management by coordinating repairs and communicating updates to operations and drivers.
• Ensure all repairs meet company safety standards, OEM recommendations, and DOT/FMCSA regulations.
• Build and maintain strong relationships with dealerships, repair vendors, and parts suppliers while holding partners accountable for quality and turnaround time.
• Assist with warranty recovery efforts and ensure eligible repairs are submitted for reimbursement.
• Promote a culture of safety, accountability, urgency, and continuous improvement throughout the maintenance process.

At a minimum, you'll need:

• 1 year of fleet or logistics/transportation experience
• Basic knowledge of Windows applications and Microsoft Office programs such as MS Project, Word, Excel and PowerPoint

It'd be great if you also have:

• 2 years of fleet or logistics/transportation experience
• Ability to create complex formulas in MS Excel and the ability to create queries in company software applications
• Ability to maintain strict confidentiality
• Demonstrated attention to detail

Does this sound like you? Check out what else RXO has to offer.

Why Join Us:

Our Benefits

• Comprehensive medical, dental, and vision plans

• 401(k) retirement plan with up to 5% company match

• Pre-tax accounts to help streamline eligible expenses

• Company-paid disability and life insurance

• Employee Assistance Program (EAP)

• Career and Leadership Development Programs

• Paid time off, company holidays, and volunteer days

Our Culture

Our values are the key to our unique culture and our ability to deliver for everyone we serve.

We do great things when we are inclusive and work together. To perform with excellence, we learn from one another, value diverse perspectives, operate safely and build strong relationships.

The Next Step

We are proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. The above statements are not an exhaustive list of all required responsibilities, duties, and skills for this job classification. Review RXO's candidate privacy statement here and RXO's Privacy Notice to California Job Applicants here.