Fleet Maintenance Admin Clerk

Republic Services, Inc.; Buckeye (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Republic Services, Inc. in Buckeye, AZ is seeking a Maintenance Clerk to provide administrative support to the maintenance function.

The role focuses on keeping parts available, maintaining fleet records, and entering data into the fleet management system to support efficient operations. You will coordinate with vendors, prepare purchase orders, process transactions in ePro, and help the team track maintenance activities.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in a maintenance / trucking industry.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Receives, tags, stocks and dispenses parts to mechanics according to policy and procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces productivity and usage reports for management review.
• Follows safety policies and participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports, identifying trends and correcting data errors.

Skills

Maintenance experience

Office administration

Fleet management data entry

ePro knowledge

Tools

ePro

Fleet management software

Job description

Republic Services, Inc. in Buckeye, AZ is seeking a Maintenance Clerk to provide administrative support to the maintenance function.

The role focuses on keeping parts available, maintaining fleet records, and entering data into the fleet management system to support efficient operations. You will coordinate with vendors, prepare purchase orders, process transactions in ePro, and help the team track maintenance activities.