Fleet Lot & Telematics Coordinator

State of South Carolina; West Columbia (SC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vacation leave

Sick leave

Paid holidays

Job summary

The State Fleet Management division of the South Carolina Department of Administration is seeking a State Fleet Lot Equipment Coordinator to support daily fleet operations in West Columbia, SC. The role involves telematics, inventory control, and coordination of maintenance scheduling to keep vehicles road-ready.

Responsibilities include inspections, data entry, customer service, records maintenance, and collaboration with internal and external partners.

Qualifications

• High school diploma or related experience.
• Experience with fleet operations or administrative support.
• Ability to work outdoors in varied weather.
• Strong customer service and communication skills.
• Proven organizational and record-keeping abilities.
• Valid South Carolina driver's license.
• Position requires routine driver duties and physical tasks.
• Certification(s) up-to-date as required.
• Willingness to report during emergencies.

Responsibilities

• Monitor and maintain organization of the shared fleet parking lot and assigned fleet areas.
• Conduct routine visual inspections of fleet vehicles for cleanliness, damage, and safety concerns.
• Assist with vehicle check-in and check-out procedures.
• Coordinate vehicle reservations and assignments for agency staff.
• Maintain accurate fleet records including mileage, maintenance schedules, and vehicle utilization logs.
• Track vehicle availability and update fleet management systems.
• Assist with registrations, insurance documentation, and compliance records.
• Schedule preventive maintenance and repairs with approved vendors or service facilities.
• Transport vehicles to and from repair locations as needed.
• Monitor maintenance status and report issues to supervisors.
• Install/uninstall telematics devices as vehicles rotate through life cycles.
• Provide assistance to employees using state vehicles.
• Respond to questions regarding fleet procedures and guidelines.
• Report accidents, damage, or safety issues per policy.
• Prepare reports on fleet usage and maintenance activity.
• Maintain files and documentation according to state retention rules.
• Assist with audits and inventory verification.

Skills

Customer service

Organizational skills

Record-keeping

Communication

Outdoors work

Education

High school diploma

Tools

Microsoft Office

Job description

The State Fleet Management division of the South Carolina Department of Administration is seeking a State Fleet Lot Equipment Coordinator to support daily fleet operations in West Columbia, SC. The role involves telematics, inventory control, and coordination of maintenance scheduling to keep vehicles road-ready.

Responsibilities include inspections, data entry, customer service, records maintenance, and collaboration with internal and external partners.