State Fleet Lot Equipment Coordinator - 60019658

State of South Carolina; West Columbia (SC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vacation leave

Sick leave

Paid holidays

Job summary

The State Fleet Management division of the South Carolina Department of Administration is seeking a State Fleet Lot Equipment Coordinator to support daily fleet operations in West Columbia, SC. The role involves telematics, inventory control, and coordination of maintenance scheduling to keep vehicles road-ready.

Responsibilities include inspections, data entry, customer service, records maintenance, and collaboration with internal and external partners.

Qualifications

• High school diploma or related experience.
• Experience with fleet operations or administrative support.
• Ability to work outdoors in varied weather.
• Strong customer service and communication skills.
• Proven organizational and record-keeping abilities.
• Valid South Carolina driver's license.
• Position requires routine driver duties and physical tasks.
• Certification(s) up-to-date as required.
• Willingness to report during emergencies.

Responsibilities

• Monitor and maintain organization of the shared fleet parking lot and assigned fleet areas.
• Conduct routine visual inspections of fleet vehicles for cleanliness, damage, and safety concerns.
• Assist with vehicle check-in and check-out procedures.
• Coordinate vehicle reservations and assignments for agency staff.
• Maintain accurate fleet records including mileage, maintenance schedules, and vehicle utilization logs.
• Track vehicle availability and update fleet management systems.
• Assist with registrations, insurance documentation, and compliance records.
• Schedule preventive maintenance and repairs with approved vendors or service facilities.
• Transport vehicles to and from repair locations as needed.
• Monitor maintenance status and report issues to supervisors.
• Install/uninstall telematics devices as vehicles rotate through life cycles.
• Provide assistance to employees using state vehicles.
• Respond to questions regarding fleet procedures and guidelines.
• Report accidents, damage, or safety issues per policy.
• Prepare reports on fleet usage and maintenance activity.
• Maintain files and documentation according to state retention rules.
• Assist with audits and inventory verification.

Skills

Customer service

Organizational skills

Record-keeping

Communication

Outdoors work

Education

High school diploma

Tools

Microsoft Office

Job description

State Fleet Lot Equipment Coordinator

The Department of Administration's (Admin) Division of State Agency Support Services, State Fleet Management (SFM) is responsible for centralized oversight of a comprehensive statewide fleet management program of all state-owned fleet vehicles for the state of South Carolina. SFM is growing and seeking a State Fleet Lot Equipment Coordinator to join our team and support our expanding operations. In this role you will provide essential operational support to ensure the efficient, compliant, and customer-focus functioning of the fleet lot by supporting daily operations. You will be responsible for telematics installation on assigned vehicles, accurate inventory tracking, and timely coordination of maintenance scheduling to keep units’ road ready. You will perform detailed vehicle inspections, complete high volume data entry with accuracy, and deliver responsive customer service to internal and external partners.

This position is onsite in West Columbia, SC

Responsibilities of Sate Fleet Equipment Coordinator:

• Monitor and maintain organization of the shared fleet parking lot and assigned fleet areas.
• Conduct routine visual inspections of fleet vehicles for cleanliness, damage, and safety concerns.
• Assist with vehicle check-in and check-out procedures.
• Coordinate vehicle reservations and assignments for agency staff.
• Maintain accurate fleet records including mileage, maintenance schedules, and vehicle utilization logs.
• Track vehicle availability and update fleet management systems.
• Assist with registration renewals, insurance documentation, and compliance records.
• Schedule preventive maintenance and repairs with approved vendors or service facilities.
• Transport vehicles to and from repair locations when needed.
• Monitor maintenance status and report unresolved issues to supervisors.
• Install/uninstall telematic devices as vehicles rotate through life cycles.
• Provide assistance to employees using state vehicles.
• Respond to questions regarding fleet procedures, vehicle availability, and operational guidelines.
• Report accidents, damage, or safety issues according to agency policy.
• Prepare reports related to fleet usage, maintenance activity, and vehicle inventory.
• Maintain files and documentation in accordance with state retention requirements.
• Assist with audits and inventory verification processes.

• A high school diploma and related experience.
• Valid South Carolina driver's license.

Additional Requirements:

• Basic familiarity with Microsoft Office programs.
• Experience with fleet operations, logistics, or administrative support.
• Ability to work outdoors in various weather conditions.
• Excellent customer service skills.
• Good organizational and record-keeping skills.
• Position requires routine driver duties.
• Position requires frequent stooping and/or bending.
• Position requires frequent lifting: 50 lbs.
• Must be able to do mild physical labor in cramped environments.
• Position requires up-to-date certification(s).
• Position required to report to work during emergency situations and hazardous weather events.

Applicants indicating college credit or degree(s) on the application may bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.