Fleet & Equipment Purchasing Coordinator — SF (On-site)

Recology; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off and holidays

Health and wellness benefits

Retirement plans

Annual wellness incentives

Employee Assistance Program (EAP)

Educational assistance

Commuting benefits

Employee referral program

Job summary

Recology is seeking a Maintenance Coordinator/Purchasing Coordinator for our Maintenance Department at the downtown San Francisco corporate office. The role involves coordinating vehicle and equipment acquisitions, managing purchase orders, and ensuring compliance with budgets and records.

Located five days a week in our SF offices with a Monday–Friday schedule, this position supports enterprise-wide fleet operations.

Qualifications

• Four years of customer service and clerical experience.
• Experience with fleet management systems or related knowledge.
• Proficiency with Microsoft Office and other computer applications.
• Ability to use computers and technology effectively.
• Proficiency in creating purchase orders and managing inventory.
• Strong written and verbal communication; professional demeanor.
• High school diploma or GED required; bachelor's degree preferred.

Responsibilities

• Review requisition orders for compliance with capital budget.
• Route and communicate capital change orders for approval.
• Maintain fleet and equipment records in computerized systems.
• Prepare and assign purchase orders for management approval.
• Review POs to ensure accuracy and proper payment of invoices.
• Coordinate purchasing with vendors and up-fitters.
• Reconcile capital requisitions to POs and report status.
• Resolve data errors and escalate as needed.
• Coordinate asset disposal activities and proper documentation.
• Communicate with vendors regarding equipment orders.
• Other duties as assigned.

Skills

Customer service

Clerical experience

Fleet management

Microsoft Office

Purchasing

Inventory control

Communication skills

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Fleet management system

Microsoft Office

Job description

Recology is seeking a Maintenance Coordinator/Purchasing Coordinator for our Maintenance Department at the downtown San Francisco corporate office. The role involves coordinating vehicle and equipment acquisitions, managing purchase orders, and ensuring compliance with budgets and records.

Located five days a week in our SF offices with a Monday–Friday schedule, this position supports enterprise-wide fleet operations.