Fleet & Equipment Procurement Coordinator (On-Site)

International Executive Service Corps; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Recology in San Francisco is seeking a Fleet Coordinator to manage vehicle and equipment acquisitions, disposal, and DMV/compliance records. You will post fleet data, prepare POs for management approval, and handle invoice processing with vendors.

This on-site role supports accurate record-keeping and timely procurement in a sustainability-focused environment. The position emphasizes communication, attention to detail, and teamwork, with standard on-site hours, and collaboration across

Qualifications

• Four years of customer service and clerical experience.
• Experience with fleet management systems; knowledge of parts preferred.
• Knowledge of Microsoft Office and fleet management systems.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders and inventory control.
• Excellent verbal and written communication; professional conduct.
• High school diploma or GED required; Bachelor's preferred.

Responsibilities

• Review requisition orders for capital budget compliance.
• Coordinate routing, approvals and communications of capital change orders.
• Maintain fleet and equipment records in the management system.
• Prepare purchase orders for management approval with business unit codes.
• Review POs to ensure accuracy and timely vendor payments.
• Serve as point-of-contact with vendors to coordinate purchasing.
• Reconcile capital requisitions to POs and produce status reports.
• Escalate data errors and assist management in issue resolution.
• Coordinate asset disposal activities and required documentation.
• Communicate with vendors/up-fitters to meet equipment needs.

Skills

Customer service

Clerical experience

Verbal & written communication

Attention to detail

General computer skills

PO & inventory control

Teamwork

Education

High school diploma

Bachelor's degree preferred

Tools

Fleet management software

Microsoft Office

Job description

Recology in San Francisco is seeking a Fleet Coordinator to manage vehicle and equipment acquisitions, disposal, and DMV/compliance records. You will post fleet data, prepare POs for management approval, and handle invoice processing with vendors.

This on-site role supports accurate record-keeping and timely procurement in a sustainability-focused environment. The position emphasizes communication, attention to detail, and teamwork, with standard on-site hours, and collaboration across