Purchasing Coordinator

Recology; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off and holidays

Health and wellness benefits

Retirement plans

Annual wellness incentives

Employee Assistance Program (EAP)

Educational assistance

Commuting benefits

Employee referral program

Job summary

Recology is seeking a Maintenance Coordinator/Purchasing Coordinator for our Maintenance Department at the downtown San Francisco corporate office. The role involves coordinating vehicle and equipment acquisitions, managing purchase orders, and ensuring compliance with budgets and records.

Located five days a week in our SF offices with a Monday–Friday schedule, this position supports enterprise-wide fleet operations.

Qualifications

• Four years of customer service and clerical experience.
• Experience with fleet management systems or related knowledge.
• Proficiency with Microsoft Office and other computer applications.
• Ability to use computers and technology effectively.
• Proficiency in creating purchase orders and managing inventory.
• Strong written and verbal communication; professional demeanor.
• High school diploma or GED required; bachelor's degree preferred.

Responsibilities

• Review requisition orders for compliance with capital budget.
• Route and communicate capital change orders for approval.
• Maintain fleet and equipment records in computerized systems.
• Prepare and assign purchase orders for management approval.
• Review POs to ensure accuracy and proper payment of invoices.
• Coordinate purchasing with vendors and up-fitters.
• Reconcile capital requisitions to POs and report status.
• Resolve data errors and escalate as needed.
• Coordinate asset disposal activities and proper documentation.
• Communicate with vendors regarding equipment orders.
• Other duties as assigned.

Skills

Customer service

Clerical experience

Fleet management

Microsoft Office

Purchasing

Inventory control

Communication skills

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Fleet management system

Microsoft Office

Job description

Job Description

Job Description

** Recology is NOW HIRING a Maintenance Coordinator/Purchasing Coordinator for our Maintenance Department at our corporate office.**

_ This is a high-volume purchasing role responsible for managing over 1,000 purchase orders annually supporting enterprise-wide fleet and equipment acquisitions._

• This position will be located 5 days a week in our downtown SF Corporate offices.
• Set schedule: Monday-Friday 7am-3:30pm
• We have Commuter Benefits for taking public transportation!

** Role of a Maintenance Coordinator/Purchasing Coordinator**

Under general supervision, facilitates and coordinates vehicle and equipment acquisition and disposal activities, maintains DMV and compliance records, posts daily entry of fleet information into the computerized fleet management system, prepares purchase orders for management approval, and receives invoices for payment processing for goods and services received.

** Essential Responsibilities**

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Act as point of contact with key vendors to coordinate purchasing activities.
• Performs reconciliation of all capital requisitions to purchase orders and tracks purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and elevate other errors to management for comparison against identified critical objectives and tasks.
• Facilitates and coordinates asset disposal activities and ensures all required documentation is completed accurately and timely.
• As required, communicate with vendors and up-fitters to ensure compliance with company’s needs and expectations on equipment orders.
• Other duties as assigned.

** Qualifications**

• Four years of customer service and clerical experience.
• Previous experience with fleet management systems and knowledge of parts preferred.
• Knowledge of computer programs, including Microsoft Office suite of applications, fleet management systems, parts, materials and supplies used in shop operations and inventory control.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders, inventory control, etc.
• Communicate well both verbally and in writing; listen to and understand various viewpoints; share relevant information timely; provide constructive feedback; maintain professionalism.
• High school diploma or GED required.
• Bachelor's degree preferred.

** Recology Offers**

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R’s: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

** Recology Benefits May Include**

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

** Supplemental Information**

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

_ This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job._

Company Description

GROW WITH US

As the largest 100% employee-owned company in the resource recovery industry, Recology has a unique workplace culture that guides how we support employees, interact with our customers, service our communities, and care for our environment.

We encourage Recology employees to G.R.O.W. with Us professionally and personally by:

• Giving back to our communities and our environment by volunteering time and resources
• Recovering resources to achieve their best and highest use
• Exhibiting Ownership in a company that does the right things for the right reasons, ensuring that our actions benefit the company, the communities we serve, and our environment.
• Working together to develop camaraderie and facilitate collaboration. By demonstrating an inclusive attitude that values different backgrounds and ideas, we can get the job done.