Maintenance Coordinator

Recology; California (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off and paid holidays

Health and wellness benefits including

Retirement plans (Employee Stock], 401

Annual wellness incentives

Employee Assistance Program (EAP)

Educational assistance

Commuting benefits

Employee referral program

Job summary

Recology in San Francisco is seeking a Fleet Coordinator to manage vehicle and equipment procurement, maintain compliance records, and oversee PO creation and invoice processing.

You will coordinate with vendors, track capital requisitions, and ensure accurate data in the fleet management system, with a focus on efficiency, accuracy, and cost control in a fully on-site role.

Qualifications

• Four years of customer service and clerical experience.
• Experience with fleet management systems and knowledge of parts preferred.
• Proficiency with Microsoft Office and inventory control software.
• Strong written and verbal communication.

Responsibilities

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Act as point of contact with key vendors to coordinate purchasing activities.
• Performs reconciliation of all capital requisitions to purchase orders and tracks purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and elevate other errors to management for comparison against identified critical objectives and tasks.
• Facilitates and coordinates asset disposal activities and ensures all required documentation is completed accurately and timely.
• As required, communicates with vendors and up-fitters to ensure compliance with company's needs and expectations on equipment orders.
• Other duties as assigned.

Skills

Customer service

Clerical experience

Communication skills

Fleet management systems

Microsoft Office

Purchase orders

Inventory control

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Fleet management software

Inventory management systems

Microsoft Excel

Job description

City: San Francisco

Location: 1074 - Recology Service Center - San Francisco office

Subsidiary Name: Recology Service Center

The Role

Under general supervision, facilitates and coordinates vehicle and equipment acquisition and disposal activities, maintains DMV and compliance records, posts daily entry of fleet information into the computerized fleet management system, prepares purchase orders for management approval, and receives invoices for payment processing for goods and services received.

Shift: Monday-Friday fully on site - 7am-3:30pm.

Essential Responsibilities

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Act as point of contact with key vendors to coordinate purchasing activities.
• Performs reconciliation of all capital requisitions to purchase orders and tracks purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and elevate other errors to management for comparison against identified critical objectives and tasks.
• Facilitates and coordinates asset disposal activities and ensures all required documentation is completed accurately and timely.
• As required, communicates with vendors and up-fitters to ensure compliance with company's needs and expectations on equipment orders.
• Other duties as assigned.

Qualifications

• Four years of customer service and clerical experience.
• Previous experience with fleet management systems and knowledge of parts preferred.
• Knowledge of computer programs, including Microsoft Office suite of applications, fleet management systems, parts, materials and supplies used in shop operations and inventory control.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders, inventory control, etc.
• Communicate well both verbally and in writing; listen to and understand various viewpoints; share relevant information timely; provide constructive feedback; maintain professionalism.
• High school diploma or GED required.
• Bachelor's degree preferred.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R's: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.