Maintenance Coordinator

International Executive Service Corps; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Recology in San Francisco is seeking a Fleet Coordinator to manage vehicle and equipment acquisitions, disposal, and DMV/compliance records. You will post fleet data, prepare POs for management approval, and handle invoice processing with vendors.

This on-site role supports accurate record-keeping and timely procurement in a sustainability-focused environment. The position emphasizes communication, attention to detail, and teamwork, with standard on-site hours, and collaboration across

Qualifications

• Four years of customer service and clerical experience.
• Experience with fleet management systems; knowledge of parts preferred.
• Knowledge of Microsoft Office and fleet management systems.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders and inventory control.
• Excellent verbal and written communication; professional conduct.
• High school diploma or GED required; Bachelor's preferred.

Responsibilities

• Review requisition orders for capital budget compliance.
• Coordinate routing, approvals and communications of capital change orders.
• Maintain fleet and equipment records in the management system.
• Prepare purchase orders for management approval with business unit codes.
• Review POs to ensure accuracy and timely vendor payments.
• Serve as point-of-contact with vendors to coordinate purchasing.
• Reconcile capital requisitions to POs and produce status reports.
• Escalate data errors and assist management in issue resolution.
• Coordinate asset disposal activities and required documentation.
• Communicate with vendors/up-fitters to meet equipment needs.

Skills

Customer service

Clerical experience

Verbal & written communication

Attention to detail

General computer skills

PO & inventory control

Teamwork

Education

High school diploma

Bachelor's degree preferred

Tools

Fleet management software

Microsoft Office

Job description

The Role

Under general supervision, facilitates and coordinates vehicle and equipment acquisition and disposal activities, maintains DMV and compliance records, posts daily entry of fleet information into the computerized fleet management system, prepares purchase orders for management approval, and receives invoices for payment processing for goods and services received.

Shift: Monday-Friday fully on site - 7am-3:30pm.

Essential Responsibilities

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Act as point of contact with key vendors to coordinate purchasing activities.
• Performs reconciliation of all capital requisitions to purchase orders and tracks purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and escalates other errors to management for comparison against identified critical objectives and tasks.
• Facilitates and coordinates asset disposal activities and ensures all required documentation is completed accurately and timely.
• As required, communicates with vendors and up-fitters to ensure compliance with company's needs and expectations on equipment orders.
• Other duties as assigned.

Qualifications

• Four years of customer service and clerical experience.
• Previous experience with fleet management systems and knowledge of parts preferred.
• Knowledge of computer programs, including Microsoft Office suite of applications, fleet management systems, parts, materials and supplies used in shop operations and inventory control.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders, inventory control, etc.
• Communicate well both verbally and in writing; listen to and understand various viewpoints; share relevant information timely; provide constructive feedback; maintain professionalism.
• High school diploma or GED required.
• Bachelor's degree preferred.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R's: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.