Fleet Data & Administration Specialist

RiseMe; Northbridge (MA); On-site; USD 58,000 - 73,000; Full time

Benefits offered by this job

Culture

Competitive compensation

Flexible schedules

Technology-enabled tools

Employee assistance program

Job summary

RiseMe is seeking a Fleet Administration Specialist in Massachusetts to manage vehicle master records, onboarding, and data administration across fleet systems. You will collaborate with Fleet Managers, Operations, Finance, and external partners to ensure compliant, efficient operations.

The role emphasizes processing fuel card activities, generating routine fleet reports, and supporting vendor administration while maintaining accurate records.

Qualifications

• High school completion required; associate degree preferred in Business Administration, Transportation, Logistics, Fleet Management, or related field.

Responsibilities

• Maintain accurate and complete vehicle master records in fleet management systems (unit number, VIN, location, ownership, status).
• Coordinate new vehicle onboarding: documentation, licensing readiness, fuel card administration, telematics, and in-service administration.
• Administer fleet data in Holman, Samsara, fuel card platforms, licensing portals, and related applications.
• Manage fuel card issuance, replacement, suspension, termination, and driver PIN processes.
• Prepare, maintain, and distribute recurring fleet reports (vehicle lists, fuel, mileage, licensing status, exceptions).
• Support vendor administration: setup, documentation, invoice review, coding, and payment support.
• Document recurring administrative processes and support SOPs, checklists, templates, and process maps.

Skills

Fleet administration

Data reporting

Vendor management

Education

High school diploma

Associate degree in Business Administration or related field

Tools

Holman

Samsara

WEX

Petro-Canada

Microsoft Excel

Outlook

Word

Job description

RiseMe is seeking a Fleet Administration Specialist in Massachusetts to manage vehicle master records, onboarding, and data administration across fleet systems. You will collaborate with Fleet Managers, Operations, Finance, and external partners to ensure compliant, efficient operations.

The role emphasizes processing fuel card activities, generating routine fleet reports, and supporting vendor administration while maintaining accurate records.