Fleet Administration Specialist

RiseMe; Northbridge (MA); On-site; USD 58,000 - 73,000; Full time

Benefits offered by this job

Culture

Competitive compensation

Flexible schedules

Technology-enabled tools

Employee assistance program

Job summary

RiseMe is seeking a Fleet Administration Specialist in Massachusetts to manage vehicle master records, onboarding, and data administration across fleet systems. You will collaborate with Fleet Managers, Operations, Finance, and external partners to ensure compliant, efficient operations.

The role emphasizes processing fuel card activities, generating routine fleet reports, and supporting vendor administration while maintaining accurate records.

Qualifications

• High school completion required; associate degree preferred in Business Administration, Transportation, Logistics, Fleet Management, or related field.

Responsibilities

• Maintain accurate and complete vehicle master records in fleet management systems (unit number, VIN, location, ownership, status).
• Coordinate new vehicle onboarding: documentation, licensing readiness, fuel card administration, telematics, and in-service administration.
• Administer fleet data in Holman, Samsara, fuel card platforms, licensing portals, and related applications.
• Manage fuel card issuance, replacement, suspension, termination, and driver PIN processes.
• Prepare, maintain, and distribute recurring fleet reports (vehicle lists, fuel, mileage, licensing status, exceptions).
• Support vendor administration: setup, documentation, invoice review, coding, and payment support.
• Document recurring administrative processes and support SOPs, checklists, templates, and process maps.

Skills

Fleet administration

Data reporting

Vendor management

Education

High school diploma

Associate degree in Business Administration or related field

Tools

Holman

Samsara

WEX

Petro-Canada

Microsoft Excel

Outlook

Word

Job description

Fleet Administration Specialist

The Fleet Administration Specialist works closely with Fleet Managers, Operations, Finance, Procurement, Safety, external service providers, government agencies, fleet management providers, technology vendors, and regional stakeholders to support compliant, efficient, and timely fleet operations across the organization.

What we will offer you:

• Culture:Join a supportive and inclusive work environment where collaboration, respect, and open communication are at the core of everything we do.

• Competitive Compensation:We offer a highly competitive compensation and total rewards package, ensuring that your hard work and dedication are recognized and rewarded accordingly.

• Flexibility:We understand the importance of work-life balance and offer various flexible schedules to help you manage your personal and professional commitments effectively.

• Technology:Work withstate-of-the-arttools and technologies that empower you to excel in your role and stay at the forefront of industry trends.

• Employee Assistance Programs:We care about you! You and your family will have access to LYRA, an industry leading platform that provides comprehensive support and a myriad of resources to help support your physical, mental,financial,and social well-being.

• Opportunity:A continuous focus on professional development with many opportunities for trainingand careergrowth.

• Safety Focused:We care about you and have developed a 24/7 safety mindset that isshowcasedthroughout everyfacetof the organization.

What you’ll do:

• Maintain accurate and complete vehicle master records in fleet management systems, including unit number, VIN, location, ownership, status, asset type, license information, fuel card information, and related documentation
• Support new vehicle onboarding by coordinating required documentation, system setup, licensing readiness, fuel card administration, telematics coordination, and in-service administration
• Administer fleet data in systems such as Holman, Samsara, fuel card platforms, licensing portals, and other fleet-related applications
• Administer fuel card issuance, replacement, suspension, termination, and driver PIN processes
• Prepare, maintain, and distribute recurring fleet reports including vehicle lists, fuel reports, mileage reports, sold vehicle lists, licensing status reports, exception reports, and other operational reporting
• Support vendor administration activities including vendor setup, documentation, invoice review, invoice coding, and payment support
• Document recurring administrative processes and support the development of fleet SOPs, checklists, templates, and process maps

What you bring:

• High school completion required. Community college diploma or equivalent training in Business Administration, Transportation, Logistics, Fleet Management, Accounting, or a related field is preferred
• Minimum three (3) years of related experience in fleet administration, transportation administration, asset administration, compliance administration, equipment administration, or a similar operational support role.
• Experience working with fleet management systems, telematics systems, fuel card platforms, Microsoft Excel, Outlook, Word, and shared document repositories. Experience with Holman, Samsara, WEX, Petro-Canada, or similar platforms is an asset.
• Working knowledge of vehicle records, licensing, registration, inspection documentation, fuel administration, vendor invoices, and fleet reporting processes.

Salary:

$58,300 - $72,500 annually (based on skills, experience, qualifications, and geography).

Eligible employees may earn performance-based incentives and have access to comprehensive benefits and retirement plans with matching contributions.

This posting is a for a newly created position. We do not use AI tools in the selection process and do not request pay history.