Fleet and Facility Coordinator / 61015665

State-of-South-Carolina; South Carolina; On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health, Dental, Vision, Long Term Disb

Life Insurance for Employee, Spouse, &

Job summary

The South Carolina Department of Social Services seeks a Fleet and Facility Coordinator to support agency operations by coordinating logistics, vehicle data, and service deliveries across DSS locations.

You will act as the main contact for state fleet vehicles, manage billing data, assist with security systems, and help maintain contact databases and invoices. A combination of education and fleet experience is required with strong organizational skills.

Qualifications

• High School Diploma with 8 years of related experience.
• Associate Degree with 6 years of related experience.
• Bachelor’s Degree with 4 years of related experience.
• Master’s Degree or higher with 2 years in the field.
• 3 years of fleet management experience, including lifecycle oversight and policy compliance.

Responsibilities

• Coordinate and monitor logistics to support agency operations.
• Primary contact for state fleet vehicles and maintain fleet data systems.
• Coordinate work stations and service deliveries for all DSS locations.
• Assist with security system installation, tracking, and compliance.
• Maintain databases for State/County contacts, landlords, and vendors.
• Support records retention and processing of internal invoices.
• Provide back-up support to Administrative Specialist and Postal Director.

Skills

Fleet management experience

Administrative coordination

Driver's license

Data management

Vendor coordination

Education

High School Diploma

Associate Degree

Bachelor's Degree

Master's Degree

Advanced degree in related field

Job description

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Fleet and Facility Coordinator coordinates, monitors, and manages various logistical tasks to support the agency’s operations and ensure the timely delivery of goods and services. The Fleet and Facility Coordinator collaborates with internal departments, external vendors, and stakeholders to streamline processes, optimize resource allocation, and maintain high standards of logistical efficiency.
• Serves as the primary point of contact for state fleet vehicles. Maintains all state fleet vehicle information systems, processes, and procedures. Receives and processes incident reports, analyzes fleet usage data and prepares reports for management, and assists with the fuel card program. Ensures data is received monthly and entered into the vehicle billing system in a timely manner.
• Serves as the primary coordinator for work stations and coordinates service deliveries for all DSS office locations. Assists with managing repair activities and deployment of services. Assists with OpsHub related correspondence and work requests for the agency.
• Assists with monitoring and supporting security systems by coordinating installation, tracking progress, documenting issues, maintaining equipment records, and ensuring compliance with internal security protocols.
• Maintains accurate databases for all contact information related to State/County operations, landlords, and vendors.
• Assists the Operations Coordinator in the maintenance and management of the agency records retention program.
• Assists with preparation and processing of invoices related to the Internal Operations department.
• Serves as back-up to Administrative Specialist and Postal Director as needed and performs special assignments and other related job duties as required.

Qualifications:

• A High School Diploma and eight (8) years of experience in business management, public administration or administrative services.
• An Associate Degree and six (6) years of experience in business management, public administration or administrative services.
• A Bachelor’s Degree and four (4) years of experience in business management, public administration or administrative services.
• A Master's Degree or higher and (2) years experience in business management, public administration or administrative services.
• Three (3) years of professional experience working with fleet management, including overseeing the full vehicle life cycle and compliance with policies and using technology to maximize operational productivity

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Division:

Internal Operations / Richland County