Administrative Support Specialist / 61015970

State of South Carolina; South Carolina; On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long Term Disability

Life Insurance

Vacation leave 15 days

Sick leave 15 days

13 paid holidays

Paid Parental Leave

State Retirement Plan

Deferred Compensation

Job summary

The South Carolina Department of Social Services seeks an Administrative Support Specialist to provide executive administrative support to management and staff, ensuring daily workflow needs are met.

You will handle data entry, reports, correspondence, meeting coordination, and general office tasks while safeguarding PII and supporting HR, finance, and operations. Strong communication and organization are essential.

Qualifications

• High School Diploma and four (4) years of responsible clerical or administrative experience.
• Associate Degree and two (2) years of responsible clerical or administrative experience.
• Bachelor's Degree or higher with responsible clerical or administrative experience.

Responsibilities

• Provides executive administrative support to management and staff. Supports the office in various capacities to ensure daily workflow needs are met.
• Assists Directors, Business Manager, HR Liaison and Management with data entry, reports, correspondences, reference checks, and general administrative tasks.
• Provides backup support for the Business Office and/or Business Manager. Assists with general business office related functions to meet day-to-day operation.
• Applies payments received from clients into CHIP system. Writes deposit slips for SNAP/CCU payments.
• Schedules and coordinates meetings, conferences, luncheons, and events. Reserves conference rooms and prepares communications.
• Assists the HR Liaison with assigned human resources tasks and provides backup support to the Vehicle Coordinator.
• Ensures personal identifying information (PII) is properly used and protected.
• Performs Red Cross shelter duty or other emergency shelter duty/services as directed.

Skills

Strong communication

Organizational skills

Data entry

Professional image

Office workflows

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Job description

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Administrative Support Specialist provides executive administrative support to management and staff. Supports the office in various capacities to ensure daily workflow needs are met.
• Provides administrative support to the county director, deputy director, management, and staff. Assists in daily office needs and manages general administration duties. (Assists Directors, Business Manager, HR Liaison and Management with data entry, reports, correspondences, reference checks, and general administrative tasks. Supports other department areas with administrative needs, events, and/or projects.)
• Provides backup support for the Business Office and/or Business Manager. Assists with general business office related functions to meet day-to-day operation. (Assists Business Manager with issuing checks in Acumatica, annual archive/retention, and business office related job functions. Assists staff with computer, printer, phone, and building related issues as needed.)
• Applies payments received from clients into CHIP system. Writes deposit slips for SNAP/CCU payments. Runs bank errands every three business days to ensure deposits are made in a timely manner. (Applies payments in CHIP on a daily/weekly basis. Takes deposit to bank every three days. Updates CCU Tracking report daily/weekly. Follows up with CCU if payment has not been posted in CHIP within three business days.)
• Schedules and coordinates meetings, conferences, luncheons, and events. Reserves conference rooms for management, staff, and visitors. Prepares communications such as: signages, emails, meeting minutes, and PowerPoint's. Serves as the dedicated note-taker for Employee Appreciation committee meetings. Develops and prepares reports as needed. (Schedules meetings for Directors and management. Coordinates with community partners. Reserves / sets up conference rooms. Prepares documents, handouts, and correspondences. Assists the Employee Appreciation Team committee as needed.)
• Assists the HR Liaison with assigned human resources tasks and provides backup support to the Vehicle Coordinator. Performs other administrative duties as requested. (Assists HR Liaison and the Vehicle Coordinator where needed. Completes additional office errand duties and general administrative tasks. Updates the Emergency Shelter List on a regular basis to ensure accurate, up-to-date tracking. Assists clerical front desk with general operations as needed).
• Ensures personal identifying information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data. (Safeguarding all PII information inside personal office and outside. Maintains proper storage of files under lock and key. Protects confidential information by making sure it is shared on an as needed basis with authorized individuals only.)
• Performs Red Cross shelter duty or other emergency shelter duty/services as directed.

Qualifications:

• High Schools Diploma and four (4) years of responsible clerical or administrative experience.
• Associate Degree and two (2) years of responsible clerical or administrative experience.
• Bachelors Degree or higher with responsible clerical or administrative experience. Strong knowledge of standard office procedures, data entry, and basic administrative workflows.
• Ability to maintain a polished, professional image in the workplace and across all digital communications, including emails and messaging platforms.
• Excellent written and verbal communication skills to coordinate effectively with the management team, peers, and other departments.
• Proficiency in standard office software for email, documentation, data management, and scheduling (Microsoft Outlook, Excel, Word, PowerPoint, Teams).
• Ability to type quickly and accurately while consistently verifying data for errors.
• Strong organizational skills to manage daily office tasks and handle multiple responsibilities without constant direction.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: County Administration / York County