Fleet and Facility Coordinator / 61015665

State of South Carolina; Columbia (SC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life Insurance

Paid holidays

Sick leave

Parental leave

State retirement plan

Job summary

South Carolina Department of Social Services seeks a Fleet and Facility Coordinator to support agency operations through effective logistics, vendor coordination, and data accuracy. You will serve as the primary contact for state fleet vehicles, maintain vehicle information systems, process incident reports, and assist with the fuel card program and monthly billing.

You will also coordinate workspace services across all DSS offices, supervise repair activities, assist with OpsHub communications,

Qualifications

• High School Diploma with 8 years of experience in business management, public administration or administrative services.
• Associate Degree with 6 years of relevant experience in business management or admin services.
• Bachelor’s Degree with 4 years of relevant experience in business management or admin services.
• Master’s Degree or higher with 2 years of relevant experience in business management or admin services.
• Three years of professional experience in fleet management, including overseeing the full vehicle life cycle and policy compliance.

Responsibilities

• Coordinate and monitor logistical tasks to support agency operations.
• Serve as primary contact for state fleet vehicles and maintain fleet information systems.
• Coordinate work stations and service deliveries for all DSS offices; assist with repairs and OpsHub correspondence.
• Monitor and support security systems; coordinate installation and maintain equipment records.
• Maintain databases for contacts, landlords, and vendors; assist with records retention and invoicing.
• Act as back-up to Administrative Specialist and Postal Director; perform special assignments.

Skills

Fleet management

Logistics coordination

Data entry

Vendor coordination

Administrative support

Education

High School Diploma

Associate Degree

Bachelor's Degree

Master's Degree

Job description

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the SouthCarolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Fleet and Facility Coordinator coordinates, monitors, and manages various logistical tasks to support the agency’s operations and ensure the timely delivery of goods and services. The Fleet and Facility Coordinator collaborates with internal departments, external vendors, and stakeholders to streamline processes, optimize resource allocation, and maintain high standards of logistical efficiency.
• Serves as the primary point of contact for state fleet vehicles. Maintains all state fleet vehicle information systems, processes, and procedures. Receives and processes incident reports, analyzes fleet usage data and prepares reports for management, and assists with the fuel card program. Ensures data is received monthly and entered into the vehicle billing system in a timely manner.
• Serves as the primary coordinator for work stations and coordinates service deliveries for all DSS office locations. Assists with managing repair activities and deployment of services. Assists with OpsHub related correspondence and work requests for the agency.
• Assists with monitoring and supporting security systems by coordinating installation, tracking progress, documenting issues, maintaining equipment records, and ensuring compliance with internal security protocols.
• Maintains accurate databases for all contact information related to State/County operations, landlords, and vendors.
• Assists the Operations Coordinator in the maintenance and management of the agency records retention program.
• Assists with preparation and processing of invoices related to the Internal Operations department.
• Serves as back-up to Administrative Specialist and Postal Director as needed and performs special assignments and other related job duties as required.

A High School Diploma and eight (8) years of experience in business management, public administration or administrative services.

An Associate Degree and six (6) years of experience in business management, public administration or administrative services.

A Bachelor’s Degree and four (4) years of experience in business management, public administration or administrative services.

A Master's Degree or higher and (2) years experience in business management, public administration or administrative services.

Three (3) years of professional experience working with fleet management, including overseeing the full vehicle life cycle and compliance with policies and using technology to maximize operational productivity

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Internal Operations / Richland County