Fleet Analyst II (Project Fleet Integration)

Staffing-Agency-Recruitment; Tulsa (OK); On-site; USD 52,000 - 78,000; Full time

Job summary

Williams Fleet seeks a Fleet Analyst II to support project fleet integration over six to twelve months. You will coordinate pre-close, Day 1, post-close, and stabilization activities with Fleet, acquisition workstreams, and field locations.

You will collect, validate, and reconcile fleet data for vehicles, trailers, equipment, and drivers, and assist with onboarding, registrations, insurance, and telematics. Strong Excel/Office skills and teamwork are essential.

Qualifications

• High school diploma or GED with 3–5 years of fleet management experience.
• Experience across fleet functions like onboarding, inventory, titles/registrations, or disposition.
• Ability to validate details, identify discrepancies, and protect confidential information.

Responsibilities

• Coordinate project fleet integration activities from pre-close to stabilization.
• Collect and reconcile fleet data for vehicles, trailers, equipment, and drivers.
• Assist with asset onboarding, insurance, fuel, maintenance, and registrations.
• Support title, registration, and acquisition documents and resolve gaps with partners.
• Help transitioning managers and drivers with data, training, and access setup.
• Gather and document fleet information for supplier onboarding and billing updates.
• Monitor readiness, compliance, and lifecycle risks; escalate as needed.
• Maintain integration reporting through dashboards, checklists, and status reports.

Skills

Fleet management

Data validation

Collaboration

Communication

Education

High school diploma or GED

Bachelor’s degree in Business, Supply Chain, Finance, Accounting, Logistics, Operations, Data Analytics

Tools

Microsoft Excel

Outlook

Word

Teams

SharePoint

Power BI

Power Apps

SQL

Databricks

Job description

Experience level: Associate

Experience required: 3 Years

Education level: All education level

Job function: Supply

Chain Industry: Oil & Energy

Pay rate : View hourly payrate

Total position: 1 Relocation assistance: No

Visa sponsorship eligibility: No

Fleet Analyst II

Project Fleet Integration

About Fleet

Williams Fleet supports company vehicles, trailers, mobile equipment, and drivers across the complete asset lifecycle, including acquisition, deployment, inventory, titles and licensing, maintenance, fuel, tolls, telematics, compliance, financial administration, replacement, and disposition.

The team maintains accurate fleet and driver information, supports safe and compliant operations, analyzes fleet needs and costs, and provides responsive service to field personnel and business leaders.

Fleet collaborates extensively with Operations, Supply Chain, Safety, Regulatory Compliance, Human Resources, Finance, Accounting, Information Technology, Legal, Procurement, fleet points of contact, drivers, and third-party suppliers.

About The Role

• Support Project fleet integration over its anticipated six-to-twelve-month duration by coordinating assigned pre-close, Day 1, post-close, and stabilization activities with Fleet, acquisition workstreams, Momentum personnel, field locations, and external service providers.
• Collect, validate, and reconcile fleet information for vehicles, trailers, equipment, and drivers, including vehicle identification numbers, specifications, ownership and lease status, organizational coding, locations, assignments, odometers, licensing, employee identifiers, and other required fleet-system data.
• Coordinate asset onboarding and service enrollment by supporting fleet inventory uploads, account and dropdown configuration, insurance documentation, fuel and maintenance programs, tolling, registrations, telematics, roadside assistance, pool reservations, decals, and other operational materials while tracking established lead times and exceptions.
• Support title, registration, and acquisition documentation activities by reviewing titles, registrations, manufacturer documents, bills of sale, purchase agreements, sales-tax records, powers of attorney, odometer disclosures, inspections, vehicle weights, and state-specific requirements; identify gaps and coordinate resolution with Fleet, sellers, Holman, leasing companies, Legal, and other partners.
• Assist managers, Fleet points of contact, and drivers through the transition by coordinating access, instructions, training, employee and driver data, fuel personal identification numbers, distribution and collection of fleet materials, telematics installation reporting, assigned and commuter status validation, and pool-vehicle setup.
• Support fleet supplier, financial, and service transitions by gathering fleet management, leasing, fuel, maintenance, registration, and telematics information; assisting with supplier onboarding and billing updates; processing routine fleet transactions; and documenting service continuity, termination, or transition requirements.
• Monitor fleet readiness, compliance, and lifecycle needs by tracking missing information, title and registration status, Department of Transportation and related filing requirements, damaged assets, device deployment, high-mileage vehicles, replacement candidates, leased assets, and other operational risks requiring follow-up.
• Maintain clear and reliable integration reporting by updating project records, dashboards, checklists, status reports, and process documentation; analyzing routine fleet data; communicating progress and risks; resolving standard issues independently; and escalating complex, regulatory, contractual, or policy matters appropriately.

Minimum Required Skills/Experience

• High school diploma or GED and three to five years of fleet management experience supporting a corporate, commercial, vocational, leasing, utility, government, or comparably complex fleet.
• Working experience across several fleet functions, such as asset onboarding, inventory management, vehicle assignments, titles and registrations, maintenance, fuel, telematics, driver support, compliance, financial administration, or vehicle disposition.
• Demonstrated ability to validate detailed vehicle, driver, ownership, licensing, and financial information; identify discrepancies; maintain accurate records; and protect confidential information.
• Proven collaboration and customer-service skills when working with field personnel, acquired employees, managers, functional partners, vendors, and service providers with differing responsibilities and levels of fleet knowledge.
• Ability to organize and prioritize varied, concurrent activities; follow established procedures; make routine decisions independently; communicate risks clearly; and upset nonstandard issues appropriately.
• Proficiency with Microsoft Excel, Outlook, Word, Teams, and SharePoint or comparable business tools, with effective written, verbal, organizational, analytical, and interpersonal skills.

Preferred Skills/Experience

• Bachelor’s degree in Business, Supply Chain, Finance, Accounting, Logistics, Operations, Data Analytics, or a related field.
• Experience supporting an acquisition, divestiture, fleet conversion, supplier transition, system implementation, or other large-scale organizational change.
• Knowledge of fleet titles, registrations, ownership transfers, Department of Transportation compliance, driver qualification records, fuel-tax or registration programs, and state-specific vehicle requirements.
• Experience with fleet management, fuel-card, telematics, maintenance, tolling, pool-reservation, or connected-vehicle platforms, including Holman Insights, Geotab, or comparable systems.
• Advanced Excel experience, including lookups, PivotTables, Power Query, data reconciliation, and exception reporting; exposure to Power BI, Power Apps, SQL, Databricks, or workflow-management tools is beneficial.
• Experience with supplier coordination, account configuration, billing transitions, fleet reporting, training materials, process documentation, or operational dashboards.

Skills: maintenance,fuel,driver support,asset onboarding,vehicle disposition,telematics,titles and registrations,vehicle assignments,compliance,several fleet functions,financial administration