Fleet Management Specialist

Sci Corp; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Sci Corp is seeking a Fleet Analyst to lead analysis of vehicle inventories, costs, and utilization in the Houston area. You will compile data across reporting streams, validate expenditures, and ensure timely payments to vendors while supporting strategic fleet optimization efforts.

The role requires 5 years of fleet analysis experience, strong analytical capabilities, and advanced Microsoft Office skills. Collaboration with Wheels, Inc.

Qualifications

• Bachelor’s degree in Business Administration or Accounting.
• Five (5) years of fleet analysis experience.
• Advanced Microsoft Access, Excel, PowerPoint skills; strong written and verbal communication.

Responsibilities

• Support fleet reporting processes, including financial reporting and vendor payments.
• Analyze fleet data to manage inventory, usage, and expenses.
• Collaborate with Wheels, Inc. to meet fleet objectives and cost controls.

Skills

Analytical thinking

Strong communication

Fleet industry knowledge

Education

Bachelor's degree in Business Administration or Accounting

Tools

Microsoft Access

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

• Supports fleet reporting processes, which include financial reporting, invoices, reviewing and auditing expenditures for vehicle leases, sales, fuel, maintenance and repairs to ensure accurate and timely payment to vendors.
• Supports programs for fueling (Voyager), maintenance assistance (Wheels MAP) and vehicle accidents (Wheels Collision Management) to keep costs down, bring higher remarket values, increase vehicle uptime, provide tools to the drivers enhancing their productivity, and provide critical data for analyzing fleet operating costs.
• Supports fleet databases and keep the fleet manager informed by compiling and reporting fleet related information on vehicle inventory levels, trends, usage, fuel/maintenance/repair expenses, dollars recovered through re-marketing, and overall analysis of vehicle expenses.
• Provide analysis of vehicle inventory count and age of vehicles to see if we operationally have the right size inventory levels or the necessity to reduce inventory, as well as the need to dispose of certain older model vehicles.
• Estimates the Fair Market Value of used Company vehicles prior to resale and, as needed assists locations with the actual sale, in order to obtain the highest net gain on vehicle sales.
• Provides Fair Market Retail Values and Annual Lease Values for calculations of personal use tax required by IRS for personal use of Company provided vehicles, to be reflected as income to the employee.
• Researches, reviews and analyzes information through fleet industry resources to find service providers’ available products and services to ensure the programs in place are the most cost effective, value added for our business.
• Adheres to all sections of the Company’s automotive fleet policy, procedures and vehicle selectors by researching, reviewing and defining that needs vehicles, what type of vehicle, how they are to be equipped, how long they are to be kept, how they are to be sold, to meet the operational needs of fleet vehicles.
• Supports all new vehicle orders received, confirming the vehicle requested is in compliance with Company’s Vehicle Selector list and the Operational Requirements stated in Automotive Fleet Policy, monitoring one-to-one vehicle replacement to control inventory levels. Assists with required up-fitting and out of stock purchases needed.
• Works closely with our selected fleet management services provider (Wheels, Inc.) to ensure they are meeting our specific needs, providing cost effective tools, and assisting the fleet department in achieving business and management objectives.

MINIMUM REQUIREMENTS

Education:

• Bachelor’s degree in Business Administration or Accounting

Experience:

• Five (5) years of fleet analysis experience

Knowledge, Skills & Abilities:

• Advance Microsoft Access skills
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• Strong analytical skills
• Excellent communication skills (written and verbal)
• Knowledge of the fleet industry vehicle safety, law, acquisition and marketing, financing, insurance, vehicle technology, maintenance and tren