Fleet Administrator

Beacon Hill Staffing Group, LLC; Norwell (MA); On-site; USD 33,000 - 36,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Fleet Management Administrator for a 100% onsite, temp-to-hire opportunity in Norwell, MA. This role supports a high-volume fleet maintenance operation and collaborates with internal operations teams and third-party vendors to coordinate repairs and manage related administrative processes.

The position is Monday–Friday, 8:00 AM–5:00 PM (one-hour break) and pays $24-$26/hour.

Qualifications

• 3+ years of experience in an administrative, corporate, account management, or customer support role.
• Strong communication skills and comfort interacting with vendors, drivers, and internal teams.
• Solid computer skills and ability to manage data, reports, and systems accurately.
• Detail‑oriented, organized, and able to prioritize in a fast‑paced environment.
• Fleet management or maintenance experience is a plus, but not required.

Responsibilities

• Coordinate outsourced vehicle maintenance and repair work.
• Review repair quotes, identify cost‑saving opportunities, and manage third‑party vendor relationships.
• Track maintenance activity, timelines, and repair status and communicate updates to internal managers.
• Create purchase orders and process invoices, reimbursements, and repair documentation.
• Update asset and maintenance information within the asset management system.
• Collect vendor bids, monitor warranties, and identify rework or denied repair scenarios.
• Provide administrative support related to fleet operations and maintenance planning.

Skills

Communication skills

Data management

Administrative experience

Detail oriented

Fleet maintenance experience (plus)

Tools

Asset management software

MS Office / Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, an environmental and industrial services organization, is seeking a Fleet Management Administrator for a 100% onsite, temp-to-hire opportunity in Norwell, MA. This role supports a high-volume fleet maintenance operation and works closely with internal operations teams and third-party vendors to coordinate repairs, track maintenance activity, and manage related administrative processes. The position is Monday-Friday, 8:00 AM-5:00 PM (with a one-hour break) and pays $24-$26/hour.

Key Responsibilities

• Coordinate and prioritize outsourced vehicle maintenance and repair work
• Review repair quotes, identify cost‑saving opportunities, and manage third‑party vendor relationships
• Track maintenance activity, timelines, and repair status and communicate updates to internal managers
• Create purchase orders and process invoices, reimbursements, and repair documentation
• Update asset and maintenance information within the asset management system
• Collect vendor bids, monitor warranties, and identify rework or denied repair scenarios
• Provide administrative support related to fleet operations and maintenance planning

Candidate Qualifications

• 3+ years of experience in an administrative, corporate, account management, or customer support role
• Strong communication skills and comfort interacting with vendors, drivers, and internal teams
• Solid computer skills and ability to manage data, reports, and systems accurately
• Detail‑oriented, organized, and able to prioritize in a fast‑paced environment
• Fleet management or maintenance experience is a plus, but not required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self‑identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)