Onsite Fleet Admin & Maintenance Coordinator

Beacon Hill Staffing Group, LLC

Norwell (MA)

On-site

USD 33,000 - 36,000

Full time

14 days+

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Job summary

Beacon Hill Staffing Group, LLC is seeking a Fleet Management Administrator for a 100% onsite, temp-to-hire opportunity in Norwell, MA. This role supports a high-volume fleet maintenance operation and collaborates with internal operations teams and third-party vendors to coordinate repairs and manage related administrative processes.

The position is Monday–Friday, 8:00 AM–5:00 PM (one-hour break) and pays $24-$26/hour.

Qualifications

3+ years of experience in an administrative, corporate, account management, or customer support role.
Strong communication skills and comfort interacting with vendors, drivers, and internal teams.
Solid computer skills and ability to manage data, reports, and systems accurately.
Detail‑oriented, organized, and able to prioritize in a fast‑paced environment.
Fleet management or maintenance experience is a plus, but not required.

Responsibilities

Coordinate outsourced vehicle maintenance and repair work.
Review repair quotes, identify cost‑saving opportunities, and manage third‑party vendor relationships.
Track maintenance activity, timelines, and repair status and communicate updates to internal managers.
Create purchase orders and process invoices, reimbursements, and repair documentation.
Update asset and maintenance information within the asset management system.
Collect vendor bids, monitor warranties, and identify rework or denied repair scenarios.
Provide administrative support related to fleet operations and maintenance planning.