Fleet Administrative Specialist

Stiversfordofmontgomery; Montgomery (AL); On-site; USD 48,000 - 60,000; Full time

Job summary

Stiversfordofmontgomery in Montgomery, AL is seeking a detail-oriented Fleet Administrative Assistant to support our Fleet Sales Department. You will manage orders, invoices, records, and coordinate with commercial clients, Ford Motor Company, and the internal sales team.

The ideal candidate has 1+ year of admin experience, strong organizational skills, proficiency in Microsoft Office, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• 1+ year of administrative, clerical, or office support experience.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with dealership management systems a plus.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced environment and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support to the Fleet Sales Manager and team.
• Process, track, and manage fleet vehicle orders, invoices, and purchase agreements.
• Maintain accurate records of fleet inventory, order status, and delivery schedules.
• Communicate with fleet customers regarding updates, paperwork, and timelines.
• Coordinate with Ford Motor Company on order allocation, incentives, and compliance.
• Assist with titling, registration, and licensing paperwork for fleet vehicles.
• Prepare sales reports and correspondence; manage data entry and filing.
• Answer phones, respond to emails, and greet customers professionally.

Skills

Microsoft Office

Administrative support

Organization

Communication

Multitasking

Customer service

Confidentiality

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

CDK

Reynolds & Reynolds

Job description

Stiversfordofmontgomery in Montgomery, AL is seeking a detail-oriented Fleet Administrative Assistant to support our Fleet Sales Department. You will manage orders, invoices, records, and coordinate with commercial clients, Ford Motor Company, and the internal sales team.

The ideal candidate has 1+ year of admin experience, strong organizational skills, proficiency in Microsoft Office, and the ability to multitask in a fast-paced environment.