Fleet Administrative Assistant

Stiversfordofmontgomery; Montgomery (AL); On-site; USD 48,000 - 60,000; Full time

Job summary

Stiversfordofmontgomery in Montgomery, AL is seeking a detail-oriented Fleet Administrative Assistant to support our Fleet Sales Department. You will manage orders, invoices, records, and coordinate with commercial clients, Ford Motor Company, and the internal sales team.

The ideal candidate has 1+ year of admin experience, strong organizational skills, proficiency in Microsoft Office, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• 1+ year of administrative, clerical, or office support experience.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with dealership management systems a plus.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced environment and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support to the Fleet Sales Manager and team.
• Process, track, and manage fleet vehicle orders, invoices, and purchase agreements.
• Maintain accurate records of fleet inventory, order status, and delivery schedules.
• Communicate with fleet customers regarding updates, paperwork, and timelines.
• Coordinate with Ford Motor Company on order allocation, incentives, and compliance.
• Assist with titling, registration, and licensing paperwork for fleet vehicles.
• Prepare sales reports and correspondence; manage data entry and filing.
• Answer phones, respond to emails, and greet customers professionally.

Skills

Microsoft Office

Administrative support

Organization

Communication

Multitasking

Customer service

Confidentiality

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

CDK

Reynolds & Reynolds

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fleet Administrative Assistant

Full Time Montgomery, AL, US

7 days ago Requisition ID: 1110

Salary Range: $48,000.00 To $60,000.00 Annually

About the Role

We are seeking a detail-oriented and highly organized Administrative Assistant to support our growing Fleet Sales Department. This role is essential to keeping our fleet operations running smoothly — from processing orders and maintaining records to coordinating with commercial clients, Ford Motor Company, and our internal sales team. If you thrive in a fast-paced environment and enjoy juggling multiple priorities with a smile, we want to hear from you.

What You'll Do

• Provide day-to-day administrative support to the Fleet Sales Manager and fleet sales team
• Prepare, process, and track fleet vehicle orders, invoices, and purchase agreements
• Maintain accurate records of fleet inventory, order status, and delivery schedules
• Communicate with commercial and government fleet customers regarding order updates, paperwork, and delivery timelines
• Coordinate with Ford Motor Company representatives on order allocation, incentives, and program compliance
• Assist with titling, registration, and licensing paperwork for fleet vehicles
• Prepare sales reports, spreadsheets, and correspondence as needed
• Answer phones, respond to emails, and greet fleet customers professionally
• Support the team with scheduling, filing, data entry, and general office organization
• Assist with special fleet promotions, bid packages, and RFP documentation as needed

What We're Looking For

• High school diploma or equivalent required; Associate's degree preferred
• 1+ years of administrative, clerical, or office support experience (automotive or fleet experience a plus, but not required)
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) a plus
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment
• Professional, positive attitude and strong customer service orientationAbility to maintain confidentiality and handle sensitive information