Fleet Administrative Assistant

Missouri Department of Conservation; Jefferson City (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

Missouri Department of Conservation in Jefferson City is seeking a diligent Administrative Support Specialist to provide clerical support to an assigned department. You will enter and manage fixed asset data, process vehicle titles, assist with fleet orders, and support invoicing and reporting.

Ideal candidates have a high school diploma and at least three years of professional experience, with strong customer service, communication, and organizational skills.

Qualifications

• High school diploma or GED required.
• At least three years of progressively responsible professional experience.
• Excellent customer service and communication skills.

Responsibilities

• Enter, transfer and dispose items in the fixed asset inventory system.
• Maintain fleet-related recalls and associated work orders.
• Process vehicle, marine and trailer titles and registrations.
• Assist with fleet orders and emailing order information to shops.
• Support fleet invoicing, log sheets and expense reporting for fiscal compliance.
• Administer the vehicle fuel card program and serve as primary contact.
• Correspond with internal and external customers by phone, email and in person.
• Answer process questions and provide training when necessary.
• Develop brochures, fliers, presentations and other displays as needed.

Skills

Customer service

Communication

Time management

Organizational skills

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Fixed asset inventory system

Job description

Missouri Department of Conservation in Jefferson City is seeking a diligent Administrative Support Specialist to provide clerical support to an assigned department. You will enter and manage fixed asset data, process vehicle titles, assist with fleet orders, and support invoicing and reporting.

Ideal candidates have a high school diploma and at least three years of professional experience, with strong customer service, communication, and organizational skills.