Fleet Admin & Compliance Coordinator

Prairie Farms Dairy, Inc.; Edwardsville (IL); On-site; USD 25,000 - 28,000; Full time

Job summary

Prairie Farms Dairy, Inc. in Edwardsville, IL is seeking a Corporate Fleet Manager Assistant to support fleet operations. Responsibilities include processing bills of sale, handling license plates and titles, maintaining fleet data in AS400, and coordinating transfers and paperwork with locations and accounting.

The role requires strong Excel and MS Office skills, attention to detail, and excellent communication. This is a non-union, hourly position with regular office hours and benefits.

Qualifications

• Basic math and reading skills are required.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook).
• Ability to work with multiple databases and data sources.
• Excellent phone etiquette and professional communication.
• Strong Excel proficiency and general computer skills.
• Excellent organizational abilities and attention to detail.

Responsibilities

• Bills of sale: prepare and distribute copies and receipts to accounting.
• Handle Illinois license plates and renewals (IRP, trailer, Illinois plates).
• Process titles, bills of sale, and retitles; distribute and file documents.
• Manage IFTA licenses and stickers; update records in databases.
• Enter maintenance data into the system; update AS400 with vehicle info.
• Process fleet transfers, assign unit numbers, and handle tolls and violations.

Skills

Basic math and reading skills

Communication skills

Phone etiquette

Multitasking

Organizational skills

Tools

Microsoft Office

Excel

AS400

Job description

Prairie Farms Dairy, Inc. in Edwardsville, IL is seeking a Corporate Fleet Manager Assistant to support fleet operations. Responsibilities include processing bills of sale, handling license plates and titles, maintaining fleet data in AS400, and coordinating transfers and paperwork with locations and accounting.

The role requires strong Excel and MS Office skills, attention to detail, and excellent communication. This is a non-union, hourly position with regular office hours and benefits.