Fleet Maintenance Admin Specialist

WeDriveU; Illinois; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement 401(k)

Commuter Benefits

Paid Holidays

EAP

Job summary

WeDriveU seeks a Maintenance Administrative Clerk to support our fleet operations in Illinois. You will manage work orders in Maximo, coordinate with operations to schedule repairs, and ensure accurate data entry for parts, quotes, and inventory.

This role requires strong organizational skills, attention to detail, and proficiency with MS Office or Google Workspace. Full-time, on-site position with comprehensive benefits and growth opportunities.

Qualifications

• Must have prior experience in Automotive / Fleet service and maintenance.
• High School diploma or equivalent.
• Excellent organizational skills and attention to detail.
• Proficient with MS Office / Google Workspace.

Responsibilities

• Facilitate and manage information flow within Maintenance Department.
• Liaise with Operations to schedule fleet vehicles for repair and maintenance.
• Open, close and update work orders in Maximo.
• Enter data from repair orders daily and process parts quotations.
• Submit parts and inventory requisitions for PO generation.
• Receive parts into Maximo and generate required reports.
• Maintain accurate vehicle asset information and filing systems.

Skills

Attention to detail

Organizational skills

Data entry

Administrative tasks

Education

High School diploma

Tools

Maximo

MS Office

Google Workspace

Job description

WeDriveU seeks a Maintenance Administrative Clerk to support our fleet operations in Illinois. You will manage work orders in Maximo, coordinate with operations to schedule repairs, and ensure accurate data entry for parts, quotes, and inventory.

This role requires strong organizational skills, attention to detail, and proficiency with MS Office or Google Workspace. Full-time, on-site position with comprehensive benefits and growth opportunities.