Fleet Operations & Data Coordinator

Prairie-Farms-Dairy; Edwardsville (IL); On-site; USD 37,000 - 44,000; Full time

Job summary

Prairie Farms Dairy in Edwardsville, IL, is seeking a Full Time Clerical PF - Corporate in the Fleet department. The role involves clerical duties related to vehicle registrations, titles, plates, and licensing.

It requires strong Excel skills, proficiency with Microsoft Office, and the ability to manage multiple databases. You will handle bills of sale, plate applications, title processing, and data entry in AS400, while coordinating with locations and accounting.

Qualifications

• Basic math and reading skills.
• Proficient in Microsoft Office Suites.
• Ability to work well with various databases.
• Ability to have good phone etiquette.
• Highly proficient with Excel.
• Strong organizational skills.

Responsibilities

• Bills of sale - Preparing and receiving (distributing copies/check(s) to accounting).
• IRP license plates (applying for new and renewals).
• Trailer plates (applying for new and renewals).
• Illinois plates (applying for new and renewals).
• Requests for replacement plates.
• Applying for new titles.
• Filling out bills of sale.
• Sending to locations to retitle.
• Receiving and documenting.
• Handling IFTA licenses and/or stickers.
• Entering some maintenance into database.
• Assign unit numbers to all company vehicles.
• Handling toll and driving violations.
• Send out new company car paperwork.
• Adding new/updating all information in the AS400.
• Exporting vehicle information from AS400 to excel for reports for locations or in-house.
• Handling lease buyouts (making changes in AS400, titles, scanning).
• Answer emails and phone calls with any vehicle questions or needs from locations and/or accounting department.
• Converting lease packages.

Skills

Excel

Microsoft Office

Databases

Phone etiquette

Organizational skills

Math and reading

Tools

AS400

Job description

Prairie Farms Dairy in Edwardsville, IL, is seeking a Full Time Clerical PF - Corporate in the Fleet department. The role involves clerical duties related to vehicle registrations, titles, plates, and licensing.

It requires strong Excel skills, proficiency with Microsoft Office, and the ability to manage multiple databases. You will handle bills of sale, plate applications, title processing, and data entry in AS400, while coordinating with locations and accounting.