Fiscal & Administrative Specialist

State of Connecticut - Connecticut Agricultural Experiment Station; New Haven (CT); On-site; USD 42,000 - 65,000; Full time

Job summary

State of Connecticut - Connecticut Agricultural Experiment Station (CAES) in New Haven seeks two Fiscal/Administrative Assistant to join the Management and Support Services division. These full-time roles support fiscal and administrative policies, require accuracy, independence, and accountability.

Responsibilities include bookkeeping, accounts payable/receivable, payroll data, budget data consolidation, purchase orders, contract preparation, and ensuring expenditures stay within

Qualifications

• Four years of experience in complex clerical work in fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• College training may be substituted as described above.
• One year as a Pre-Professional Trainee in fiscal/administrative work may substitute for the General Experience.
• Experience applying contract or grant payments and maintaining budgets is preferred.

Responsibilities

• Performs paraprofessional level work in fiscal and administrative activities.
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
• Prepares simple financial statements and assists in preparation of complex financial statements.
• Calculates rates involving complex arithmetical formulas.
• Gathers and consolidates payroll and expenditure data for budget preparation.
• Ensures that expenditures plus encumbrances are within appropriation limits.
• Reviews routine expenditures for compliance with itemized budgets.
• Utilizes EDP systems for financial records and reports.
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
• Independently prepares renewal or new contracts based on awards.
• Ensures that routine payments are in compliance with contract provisions.
• Performs related duties as required.

Skills

Bookkeeping

Budgeting

Payroll

Purchasing

Contracts

EDP systems

Communication

Regulations

Arithmetic

Education

College coursework substitutions (15 sem hrs = 0.5 year)

Pre-Professional Trainee substitution

Tools

None

Job description

State of Connecticut - Connecticut Agricultural Experiment Station (CAES) in New Haven seeks two Fiscal/Administrative Assistant to join the Management and Support Services division. These full-time roles support fiscal and administrative policies, require accuracy, independence, and accountability.

Responsibilities include bookkeeping, accounts payable/receivable, payroll data, budget data consolidation, purchase orders, contract preparation, and ensuring expenditures stay within