Fiscal/Administrative Manager 1 (Hybrid)

State of Connecticut; Rocky Hill (CT); Sur place; USD 85 000 - 120 000; Plein temps

Avantages offerts par ce poste

Partial telework potential

Professional growth opportunities

Healthy work/life balance

Résumé du poste

State of Connecticut, Department of Public Health, is seeking a Fiscal Administrative Manager 1 to oversee financial and budget management, lab inventory, procurement, and cross-organizational coordination at the Rocky Hill facility.

This role emphasizes streamlining processes and implementing operational efficiencies within OSS - Budget Unit, with potential partial telework and a 40-hour work week.

Qualifications

• Nine years of fiscal/administrative experience with at least one accounting function.
• Supervisory experience is required for General Experience.
• Substitutions allowed with college credits or advanced degree.

Responsabilités

• Directs staff and fiscal office operations.
• Manages budget preparation, accounting, and financial analysis.
• Oversees procurement, payroll, and contract administration.
• Ensures compliance with relevant laws and standards.

Connaissances

Budget management

Financial reporting

EDP systems

Payroll & purchasing

Communication skills

Formation

Bachelor's degree in public administration or accounting

Master's degree substituted for experience

Outils

Procurement software

Payroll systems

Description du poste

Introduction

Are you the kind of person who can keep complex operations running smoothly while spotting smarter, more efficient ways to work? The State of Connecticut, Department of Public Health (DPH),�is seeking applicants for the position of Fiscal Administrative Manager 1 within the Operations Support Services Section. This role will be part of the OSS - Budget Unit.�

POSITION HIGHLIGHTS

WORK SCHEDULE: Full-time, first shift, 40 hour per week, Monday through Friday. There may be opportunity for a partial telework schedule and flexible/alternate work schedules.

LOCATION: State Public Laboratory in Rocky Hill, Connecticut.

WHAT WE CAN OFFER YOU: Visit our State Employee Benefits Overview page!

• Professional growth and development opportunities
• A healthy work/life balance to all employees

THE ROLE: The position oversees financial and budget management, lab inventory, procurement, cross-organizational relationships, and management of staff at various levels. The ideal candidate should also have demonstrated experience streamlining and implementing process improvements.

MORE ABOUT THE AGENCY AND FACILITIES

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:

• Assuring the conditions in which people can be healthy
• Preventing disease, injury, and disability
• Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

Examples of Duties

AGENCY, FACILITY OR INSTITUTION:

• Directs staff and operations of the fiscal administrative office;
• Coordinates, plans and manages office activities;
• Formulates program goals and objectives;
• Develops or assists in development of related policy;
• Interprets and administers pertinent laws; evaluates staff;
• Maintains contacts with individuals within and outside of unit who might impact on program activities;
• Coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares programmatic fiscal administrative analysis and impact statements on proposed regulations and legislation;
• Directs and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
• May manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
• In a facility or institution, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
• Provides direction, interpretation and guidance to state agency fiscal administrative staff involved with contracting;
• Reviews with state contracting agencies budgetary impact of any privatization contract and need for any budget adjustments;
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;
• Researches, interprets and administers pertinent laws and regulations;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of and ability to interpret and apply relevant state and federal laws, statutes and regulations;
• Principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Knowledge of and ability to apply management principles and practices;
• Principles and procedures of payroll, purchasing, grant administration and contract administration;
• Considerable interpersonal skills;
• Oral and written communication skills;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to analyze budgetary and related problems;
• Utilize EDP systems for financial management.

Minimum Qualifications - General Experience

Nine (9) years of experience in a combination of fiscal administrative functions (e.g. accounting, accounts examining, budget management, grants administration, payroll, purchasing, or other administrative functions) at least one (1) of which must be an accounting function. Descriptions of these fiscal and administrative functions are attached.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have been supervising professional level staff.
NOTE: For state employees this experience is interpreted at the level of a Fiscal/Administrative Supervisor or Budget Specialist.

Minimum Qualifications - Substitutions Allowed

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

Preferred Qualifications

• Experience managing laboratory supplies and equipment.
• Experience managing business needs within defined budget limitations.
• Experience with procurement processes.
• Experience managing professionals at various levels.
• Experience streamlining processes, reducing redundancies, and creating operational efficiencies.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

This employer may participate in E-Verify and will provide the federal government with your Form I-9 information to confirm work authorization.