Fiscal/Administrative Assistant

State of Connecticut - Connecticut Agricultural Experiment Station; New Haven (CT); Presencial; USD 42.000 - 65.000; Jornada completa

Descripción de la vacante

State of Connecticut - Connecticut Agricultural Experiment Station (CAES) in New Haven seeks two Fiscal/Administrative Assistant to join the Management and Support Services division. These full-time roles support fiscal and administrative policies, require accuracy, independence, and accountability.

Responsibilities include bookkeeping, accounts payable/receivable, payroll data, budget data consolidation, purchase orders, contract preparation, and ensuring expenditures stay within

Formación

• Four years of experience in complex clerical work in fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• College training may be substituted as described above.
• One year as a Pre-Professional Trainee in fiscal/administrative work may substitute for the General Experience.
• Experience applying contract or grant payments and maintaining budgets is preferred.

Responsabilidades

• Performs paraprofessional level work in fiscal and administrative activities.
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
• Prepares simple financial statements and assists in preparation of complex financial statements.
• Calculates rates involving complex arithmetical formulas.
• Gathers and consolidates payroll and expenditure data for budget preparation.
• Ensures that expenditures plus encumbrances are within appropriation limits.
• Reviews routine expenditures for compliance with itemized budgets.
• Utilizes EDP systems for financial records and reports.
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
• Independently prepares renewal or new contracts based on awards.
• Ensures that routine payments are in compliance with contract provisions.
• Performs related duties as required.

Conocimientos

Bookkeeping

Budgeting

Payroll

Purchasing

Contracts

EDP systems

Communication

Regulations

Arithmetic

Educación

College coursework substitutions (15 sem hrs = 0.5 year)

Pre-Professional Trainee substitution

Herramientas

None

Descripción del empleo

Introduction

The Connecticut Agricultural Experiment Station (CAES) is the Connecticut state government's agricultural experiment station, a state government component that engages in scientific research and public outreach in agriculture and related fields.� We are currently seeking two (2) organized, detail-oriented individuals eager to contribute their experience within the Management and Support Services division for the position ofFiscal/Administrative Assistant at our New Haven Campus.� Join our team and embark on a rewarding career that offers growth, competitive benefits, and a culture that encourages work/life balance.

What we can offer you

• Visit our State Employee Benefits Overview page!
• Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

Position Highlights

• Monday-Friday; 8:00am - 4:30pm
• Full-Time, 40 hours/week, First shift
• Location: New Haven, CT

The roles

The individuals in these roles will be expected to work with a high degree of independence and accountability, exercising sound judgment in interpreting and applying established fiscal and administrative policies, procedures, statutes, and regulations.

Purpose of job class

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Examples of duties

• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

Knowledge, Skill and Ability

• bookkeeping, financial record keeping and basic governmental accounting principles and practices;
• basic procedures of budget preparation and control;
• payroll procedures, purchasing procedures and contract preparation;
• interpersonal skills;
• oral and written communication skills;
• Considerable ability in arithmetic computations;
• Ability to audit financial documents;
• understand and apply statutes and regulations;
• utilize EDP systems for financial management.

Minimum qualifications - General Experience

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

Minimum qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

Preferred qualifications

• Experience applying contract or grant payments;
• Experience maintaining, balancing, and reconciling budgets;
• Experience performing budget projections, preparing and processing purchase orders, authorizing invoices;
• Experience preparing state and federal grant awards compliance reports;
• Experience acting as a liaison to internal and external fiscal partners.

Special Requirements

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.