Associate Fiscal/Administrative Officer

State of Connecticut - DMHAS Capitol Region Mental Health; Hartford (CT); On-site; USD 90,000 - 115,000; Full time

Job summary

The State of Connecticut, DMHAS, is seeking an Associate Fiscal/Administrative Officer at the Capitol Region Mental Health Center in Hartford. You will oversee all CRMHC business office operations, including purchasing, P-Card reconciliation, bank reconciliations, QuickBooks, and adherence to procurement rules.

The role reports to the CRMHC Fiscal/Administrative Manager and requires extensive fiscal experience, strong analytical skills, and the ability to manage complex financial reporting and

Qualifications

• Seven (7) years of experience in a combination of fiscal/administrative functions (e.g., accounting, budgeting, payroll) at least one of which must be an accounting, budgeting, or payroll function.
• One (1) year of the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half year of experience to a maximum of four years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one additional year of the General Experience.

Responsibilities

• Prepares and analyzes complex financial statements and budget requests.
• Oversees CRMHC business office operations, including purchasing and P-Card reconciliation.
• Reconciles bank accounts and the monthly P-Card.
• Ensures purchases and transactions follow state procurement rules and policies.
• Oversees payroll and other fiscal/administrative functions.

Skills

Public administration knowledge

Budget management

Payroll practices

Interpersonal skills

Oral and written communication

Supervisory ability

Education

Bachelor's degree in public administration / accounting / finance

Tools

CORE-CT and STARS

P-Card reconciliation

QuickBooks

Bank statement reconciliation

Job description

Introduction

Do you thrive in roles where you're the go‑to expert for ensuring smooth financial operations and compliance, where your attention to detail directly shapes the success and integrity of an entire facility? Are you a current State of Connecticut employee?

THE POSITION

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently recruiting for an Associate Fiscal/Administrative Officer within Fiscal Services in Hartford, CT.

Please note that you must be a current State of Connecticut employee to be considered.

HIGHLIGHTS

• FACILITY: Capitol Region Mental Health Center (CRMHC)
• LOCATION: Hartford, CT
• POSITION NUMBER: 00023567
• SCHEDULE: Full-time, 40 hours per week; First shift; Monday - Friday 8am - 4:30pm

WHAT WE CAN OFFER YOU

• As a State of Connecticut employee, we offer the same competitive benefits which you are accustomed!
• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities
• A healthy work/life balance to all employees

THE ROLE

The Associate Fiscal/Administrative Officer will report directly to the CRMHC Fiscal/Administrative Manager.

• Prepares the monthly Certified Financial Statement Report (CFSR) report.
• Responsible for all CRMHC business office operations, including purchasing for the entire facility, managing the P‑Card, reconciling bank accounts, QuickBooks, and reconciling the monthly P‑Card.
• Key individual in the facility who ensures all purchases and business transactions follow state procurement rules and policies.

ABOUT US

DMHAS is the state agency responsible for providing a comprehensive system of behavioral health services for adults experiencing mental health and substance use conditions across Connecticut. DMHAS works to ensure accessible, recovery‑oriented, and evidence‑based care through community programs, state‑operated services, and partnerships with local providers. The agency is committed to improving outcomes for individuals with severe and persistent behavioral health needs by coordinating services, promoting early access to care, and supporting safe transitions across levels of treatment.

CRMHC is a community based mental health center serving Hartford, West Hartford, Farmington, Avon, Canton and Simsbury providing individuals with behavioral health services. CRMHC collaborates with the greater Hartford DMHAS‑Funded mental health programs comprising 15 non‑profit agencies located in Hartford and West Hartford. These agencies work together to provide a comprehensive array of behavioral health services to adults with serious psychiatric disabilities as well as co‑occurring psychiatric illness and substance use.

PLEASE NOTE

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full‑time service or full‑time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

• Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;
• Plans office workflow and determines priorities;
• Schedules, assigns, oversees and reviews work;
• Establishes and maintains office procedures;
• Provides staff training and assistance;
• Conducts or assists in conducting performance evaluations;
• Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;
• Prepares and analyzes complex financial statements and reports and budget requests;
• Projects expenditures and assists in financial planning;
• Maintains fiscal controls by authorizing non‑routine expenditures;
• Manages various phases of budget process;
• Makes recommendations on policies and standards;
• Oversees maintenance of accounting records;
• Utilizes EDP systems for financial records, reports, and analyses;
• May oversee implementation and analysis of financial and administrative EDP applications;
• May oversee grant and contract administration;
• May oversee payroll;
• May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;
• May oversee leasing functions including negotiating contracts and space requirements;
• May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;
• May supervise payroll, purchasing and/or other fiscal and administrative functions;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;
• Knowledge of grants and contracts preparation and administration;
• Knowledge of purchasing principles and procedures;
• Knowledge of payroll practices and procedures;
• Considerable interpersonal skills;
• Oral and written communication skills;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to understand and apply relevant state and federal laws, statutes and regulations;
• Utilize EDP systems for financial management;
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

• Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

• One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
• NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience using CORE-CT, including STARS, and EPM;
• Experience with State purchasing card and P-Card reconciliation;
• Experience with reconciliation of bank statements;
• Experience communicating with vendors, staff, management, and third parties via email, phone, and in person;
• Experience with QuickBooks;
• Experience preparing a Federal Financial Report (FFR);
• Experience analyzing and preparing a critique of overages and surpluses.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.