Fiscal Admin Travel Coordinator AP

AppleOne Employment Services; Miami (FL); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking a detail-oriented Fiscal Admin Travel Coordinator AP for a temp-to-hire role in Miami, FL. The position supports travel coordination and accounts payable in a professional setting with emphasis on accuracy and confidentiality.

The role offers a structured M-F schedule, hands-on training, and growth in travel coordination, invoice processing, and fiscal administration.

Qualifications

• Bachelor's degree and at least 1 year of accounts payable experience.
• Experience processing travel arrangements and reimbursements is a plus.
• Proficiency with Excel and financial documentation.

Responsibilities

• Coordinate travel arrangements for staff and witnesses.
• Process accounts payable items including invoices and reimbursements.
• Audit, reconcile, and review travel-related financial reports.
• Support administrative and fiscal operations under deadlines.
• Ensure compliance with policies and procedures.

Skills

Travel coordination

Accounts payable

Reconciliation

Microsoft Excel

Attention to detail

Communication skills

Multitasking

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Travel booking systems

Job description

Job Summary

We are seeking a detail-oriented Fiscal Admin Travel Coordinator AP for a temp-to-hire opportunity in Miami, FL. This role supports travel coordination and accounts payable functions in a professional legal services environment where accuracy, confidentiality, and organization are essential.

This is a great opportunity for an accounting or administrative professional with accounts payable experience who enjoys coordinating details, working with financial records, and supporting internal teams. The position offers a structured Monday through Friday schedule, hands-on training within established processes, and the chance to build long-term skills in travel coordination, invoice processing, reimbursements, and fiscal administration.

The ideal candidate is reliable, highly organized, and comfortable managing multiple priorities in a fast-paced environment. Success in this role requires strong follow-through, professional communication, and the ability to work both independently and collaboratively with staff at various levels.

Key Responsibilities

• Coordinate travel arrangements for staff and witnesses, including air travel, ground transportation, hotel accommodations, meals, and related travel needs.
• Make complex travel reservations for individuals across different levels of the organization.
• Audit and process travel advances, reimbursement payments, witness meal affidavits, and travel-related invoices.
• Reconcile financial and travel-related reports to ensure accuracy and compliance with applicable procedures.
• Provide backup support to other travel coordinators and assist with additional administrative and fiscal duties as assigned.
• Ensure travel and payment activities follow established policies, procedures, and regulatory requirements.

Compensation and Benefits

• Pay Rate: $20.79 per hour.
• Employment Type: Temp-to-Hire.
• Schedule: Monday through Friday, 8:30 AM to 5:00 PM.
• Location: Miami, FL.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Coordinate complex travel arrangements for staff and witnesses.
• Process accounts payable items, including invoices, reimbursements, advances, and travel-related payments.
• Reconcile financial reports and review documentation for accuracy.
• Support administrative and fiscal operations in a deadline-driven environment.
• Bachelor's degree and at least 1 year of accounts payable experience.
• Related professional experience may substitute for the required education on a year-for-year basis.
• Strong working knowledge of Microsoft Office applications, especially Microsoft Excel.
• Ability to review invoices, financial documents, and reimbursement requests with strong attention to detail.
• Strong analytical, organizational, and reconciliation skills.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Professional written and verbal communication skills.
• Ability to interact effectively with employees at all organizational levels.
• Ability to manage multiple priorities and meet strict deadlines.
• Self-directed, dependable, and comfortable working independently or as part of a team.

Preferred Qualifications

• Previous or current experience coordinating business or professional travel.
• Experience processing travel reimbursements, invoices, or expense reports.
• Experience in an administrative, accounting, legal, government, or professional services environment.
• Strong problem-solving skills and confidence working with confidential financial information.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.