Accounts Payable Coordinator

AppleOne Employment Services; Mission Viejo (CA); On-site; USD 52,000 - 55,000; Full time

Job summary

AppleOne Employment Services seeks an Accounts Payable Coordinator for a long-term contract in Mission Viejo, CA. You will manage vendor master data, ensure accurate setup and documentation, and support fraud prevention within a corporate AP environment.

Responsibilities include vendor setup, validation of banking and payment information, and maintaining SAP records with audit-ready documentation; collaborative with internal partners and suppliers.

Qualifications

• Minimum 1 year of accounts payable experience in a corporate environment.
• Associate's degree preferred.
• Knowledge of accounts payable processes and basic accounting functions, including accruals.
• Experience using Microsoft Word, Excel, PowerPoint, Outlook, and proprietary software.

Responsibilities

• Review and process new vendor and supplier setup requests, and modifications to existing vendor accounts.
• Validate banking details and electronic payment information for accuracy and fraud prevention.
• Communicate with vendors and internal teams to confirm account details and resolve discrepancies.
• Research duplicate, conflicting, inactive, blocked, or potentially fraudulent vendor records and take follow-up action.
• Maintain accurate vendor records in SAP and ensure documentation is audit-ready.
• Track request status, process liens and legal notices, and identify automation opportunities.

Skills

Attention to detail

Organizational skills

Multitasking

Analytical skills

Verbal and written communication

Confidentiality

Education

Associate's degree

Tools

SAP

Excel

Word

PowerPoint

Outlook

Job description

Job Summary

We are seeking an Accounts Payable Coordinator for a long-term contract opportunity in Mission Viejo, CA. This role is part of a Vendor Master Data team and supports accurate vendor and supplier account setup, maintenance, documentation, and fraud prevention within a corporate accounts payable environment. This is a strong opportunity for an accounts payable professional who enjoys detail-focused work, vendor communication, data validation, and process accuracy. The role offers exposure to vendor master data, SAP, electronic payment validation, and cross-functional collaboration with internal business partners and external suppliers. Candidates who are organized, analytical, and customer-service focused will be well positioned for success in this supportive, process-driven accounting environment.

Key Responsibilities

• Review and process new vendor and supplier setup requests, as well as modifications to existing vendor or supplier accounts.
• Validate submitted documentation, banking details, ACH, wire, and other electronic payment information for accuracy and fraud prevention.
• Communicate with vendors, suppliers, and internal business contacts to confirm account details, request clarification, and resolve discrepancies.
• Research duplicate, conflicting, inactive, blocked, or potentially fraudulent vendor records and take appropriate follow-up action.
• Maintain accurate vendor records in SAP and ensure documentation is collected, recorded, stored, and audit-ready.
• Track request status, process lien and legal notices, and identify opportunities to improve vendor master automation and workflow efficiency.

Compensation and Benefits

• Salary range: $52,000 to $55,000 per year.
• Job type: Contract/Temporary.
• Assignment type: Long-term contract.
• Location: Mission Viejo, CA.

Required Qualifications and Skills

• Process vendor master data requests for new account setups and vendor account modifications.
• Validate banking information and supporting documentation to help ensure accurate and secure payments.
• Research vendor account issues, duplicate records, blocked vendors, and documentation discrepancies.
• Enter and maintain accurate vendor records in SAP and internal vendor master systems.
• Minimum of 1 year of accounts payable experience in a corporate environment.
• Associate's degree preferred.
• Knowledge and understanding of accounts payable processes and basic accounting functions, including accruals.
• Experience using Microsoft Word, Excel, PowerPoint, Outlook, internet tools, and proprietary business software.
• Strong attention to detail, organizational skills, and ability to manage multiple requests while meeting deadlines.
• Strong analytical skills with the ability to interpret information, identify inconsistencies, and simplify complex data.
• Excellent written and verbal communication skills, including the ability to interact professionally with vendors and internal teams.
• Ability to maintain accuracy, confidentiality, and quality while working with sensitive vendor and banking information.

Preferred Qualifications

• Experience with a major ERP system.
• SAP experience highly preferred.
• Prior customer service or analytics experience preferred.
• Experience reviewing vendor master data, supplier records, ACH details, wire information, or fraud prevention documentation is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.