First In Families Administrative Assistant

InReach NC; Charlotte (NC); Hybride; USD 17 000 - 24 000; Temps partiel

Avantages offerts par ce poste

Phone reimbursement

Mileage reimbursement

Résumé du poste

InReach NC is seeking a First In Families Administrative Assistant for a part-time position in Charlotte. The role provides administrative support to FIF and the Development Department, handling clerical duties, data entry, and document control, with Spanish translation support if bilingual.

Requirements include a high school diploma or GED, 60 wpm typing, Salesforce and MS Office familiarity, and potential occasional evenings or weekends with notice. Office located at 4014 Monroe Rd.

Qualifications

• High School Diploma or GED required.
• Bilingual English/Spanish preferred.
• Ability to type 60 words per minute.
• Salesforce experience preferred.
• Microsoft Office experience required.
• Occasional weekends or evenings with advance notice.

Responsabilités

• Perform general clerical duties: filing, data entry, copies, letters and emails.
• Maintain paper and digital records with deadlines.
• Answer and screen calls, emails, applications, and faxes.
• Ensure confidentiality and attendance.
• Assist with special events and with the Development Department.
• Provide bilingual support for Spanish-speaking customers as needed.
• Other administrative tasks as assigned.

Connaissances

Bilingual English/Spanish

Typing 60 wpm

Communication

Formation

High School Diploma or GED

Outils

Salesforce

Microsoft Office

Description du poste

• Bilingual (English/Spanish) (preferred)

First In Families Part-time: Administrative Assistant

Who Are We

InReach provides a wide variety of supports and services across the lifespan for individuals with intellectual/developmental disabilities and their families. We focus on each individual's unique needs and deliver the highest quality services possible by ensuring that each individual receives the right support, at the right time and frequency by a caring qualified staff member in the most independent setting appropriate.

What We Need

The First In Families Administrative Assistant role is responsible for providing support and administrative assistance to First In Families (FIF) and the Development Department, including handling general office duties, assisting with special events, maintaining databases, and providing Spanish translation system-wide, if bilingual.

What You'll Do

• Assist in maintaining department functions by filing, data entry, making copies, sending letters/emails, and other clerical duties.
• Oversee and maintain accuracy of paperwork, deadlines being observed, filing systems, required documentation, and physical records of health and data information.
• Answer and screen incoming calls, emails, applications, and faxes.
• Assure confidentiality.
• Maintain punctual and dependable attendance.
• Assists with special events, staying in compliance with agency policies and procedures, reporting to Directors when deadlines, systems or paperwork expectations are not being observed.
• Provide support to the Development Department by maintaining database entries and coordinating acknowledgment of charitable contributions.
• If bilingual, assist with oral and written communications to Spanish speaking customers as needed.
• Perform other administrative support duties as assigned.

Qualifications And Requirements

• High School Diploma or GED
• Bilingual (English/Spanish) (preferred)
• Ability to perform physical and mental task to obtain essential job results
• Ability to type 60 words per minute
• Salesforce experience (preferred)
• Microsoft Office experience
• Able to work very infrequent weekends or evenings as needed with advanced notice

Job Type: Part-Time

Hours: 15-25 hours per week

Days: Varied - Monday-Friday

Office hours: 8:30am-4:30pm; flexible within standard office hours

Location: 4014 Monroe Rd, Charlotte NC 28205 Oakhurst Commons; this will be an in-office position for the first 90 days and will be subject to a hybrid/remote schedule after a 90-day period.

Rate: $15.00/hr

Benefits

• Phone reimbursement
• Mileage reimbursement

All InReach applicants are required to have a high school diploma or GED, a valid driver's license, and successfully pass a drug screen and background check.