First In Families Administrative Assistant

InReach; Charlotte (NC); Hybrid; USD 17,000 - 24,000; Part time

Benefits offered by this job

Phone reimbursement

Mileage reimbursement

Job summary

InReach is seeking a First In Families Administrative Assistant to provide essential clerical support within the Development Department. The role involves data entry, file maintenance, correspondence, and light translation duties as needed. InReach emphasizes confidentiality and regular attendance in a dynamic, in-person office environment.

The position is part-time (15–25 hours/week) with hours 8:30am–4:30pm, Mon–Fri. After a 90-day in-office period, a hybrid/remote schedule may be considered.

Qualifications

• High School Diploma or GED required or equivalent.
• Bilingual English/Spanish preferred; Spanish translation skills are a plus.
• Typing speed of 60 words per minute.
• Salesforce experience preferred.
• Microsoft Office experience required.

Responsibilities

• Perform clerical duties: filing, data entry, copying, mail and email correspondence.
• Maintain accurate paperwork and deadlines, organize records and health/data information.
• Answer and screen calls, emails, applications, and faxes.
• Ensure confidentiality and maintain punctual attendance.
• Support events and coordinate with Directors on deadlines and documentation.
• Maintain database entries and coordinate acknowledgments of charitable contributions.
• Assist bilingual communications with Spanish-speaking customers as needed.
• Perform other administrative tasks as assigned.

Skills

Bilingual English/Spanish

Typing 60 wpm

Office administration

Data entry

Education

High School Diploma or GED

Tools

Salesforce

Microsoft Office

Job description

First In Families Part-time: Administrative Assistant

Who Are We:

InReach provides a wide variety of supports and services across the lifespan for individuals with intellectual/developmental disabilities and their families. We focus on each individual's unique needs and deliver the highest quality services possible by ensuring that each individual receives the right support, at the right time and frequency by a caring qualified staff member in the most independent setting appropriate.

What We Need:

The First In Families Administrative Assistant role is responsible for providing support and administrative assistance to First In Families (FIF) and the Development Department, including handling general office duties, assisting with special events, maintaining databases, and providing Spanish translation system-wide, if bilingual.

What You'll Do:

• Assist in maintaining department functions by filing, data entry, making copies, sending letters/emails, and other clerical duties.
• Oversee and maintain accuracy of paperwork, deadlines being observed, filing systems, required documentation, and physical records of health and data information.
• Answer and screen incoming calls, emails, applications, and faxes.
• Assure confidentiality.
• Maintain punctual and dependable attendance.
• Assists with special events, staying in compliance with agency policies and procedures, reporting to Directors when deadlines, systems or paperwork expectations are not being observed.
• Provide support to the Development Department by maintaining database entries and coordinating acknowledgment of charitable contributions.
• If bilingual, assist with oral and written communications to Spanish speaking customers as needed.
• Perform other administrative support duties as assigned.

Qualifications and Requirements:

• High School Diploma or GED
• Bilingual (English/Spanish) (preferred)
• Ability to perform physical and mental task to obtain essential job results
• Ability to type 60 words per minute
• Salesforce experience (preferred)
• Microsoft Office experience
• Able to work very infrequent weekends or evenings as needed with advanced notice

Job Type:

Part-Time

Hours:

15-25 hours per week

Days:

Varied - Monday-Friday

Office hours:

8:30am-4:30pm; flexible within standard office hours

Location:

4014 Monroe Rd, Charlotte NC 28205 Oakhurst Commons; this will be an in-office position for the first 90 days and will be subject to a hybrid/remote schedule after a 90-day period.

Rate

$15.00/hr

Benefits:

• Phone reimbursement
• Mileage reimbursement

All InReach applicants are required to have a high school diploma or GED, a valid driver's license, and successfully pass a drug screen and background check.