First In Families Administrative Assistant

InReach; Charlotte, Northern (NC, KY); Hybrid; USD 19,000 - 22,000; Part time

Job summary

InReach is seeking a First In Families Administrative Assistant in Charlotte, NC. This part-time role supports FIF and the Development Department, handling clerical duties, data entry, event support, and translation if bilingual.

Hours are 15–25 per week, Mon–Fri, 8:30am–4:30pm, with in-office for 90 days and then a hybrid/remote option. Pay is $15.00/hr. Requires HS diploma or GED, 60 wpm typing, Salesforce preferred, and a valid driver’s license.

Qualifications

• High School Diploma or GED required.
• Ability to type 60 words per minute.
• Salesforce experience preferred.

Responsibilities

• Assist with clerical duties (filing, data entry, copies, letters/emails).
• Oversee paperwork accuracy and deadlines; manage filing systems and records.
• Answer and screen calls, emails, applications, and faxes.
• Maintain confidentiality and punctual attendance.
• Support events and notify Directors of issues with deadlines or paperwork.
• Maintain database entries for the Development Department and acknowledge contributions.
• Assist with Spanish communications if bilingual.

Skills

Typing 60 wpm

Salesforce

Education

High School Diploma or GED

Tools

Salesforce

Job description

First In Families Part-time: Administrative Assistant

Who Are We:

InReach provides a wide variety of supports and services across the lifespan for individuals with intellectual/developmental disabilities and their families. We focus on each individual's unique needs and deliver the highest quality services possible by ensuring that each individual receives the right support, at the right time and frequency by a caring qualified staff member in the most independent setting appropriate.

What We Need:

The First In Families Administrative Assistant role is responsible for providing support and administrative assistance to First In Families (FIF) and the Development Department, including handling general office duties, assisting with special events, maintaining databases, and providing Spanish translation system-wide, if bilingual.

What You'll Do:

• Assist in maintaining department functions by filing, data entry, making copies, sending letters/emails, and other clerical duties.
• Oversee and maintain accuracy of paperwork, deadlines being observed, filing systems, required documentation, and physical records of health and data information.
• Answer and screen incoming calls, emails, applications, and faxes.
• Assure confidentiality.
• Maintain punctual and dependable attendance.
• Assists with special events, staying in compliance with agency policies and procedures, reporting to Directors when deadlines, systems or paperwork expectations are not being observed.
• Provide support to the Development Department by maintaining database entries and coordinating acknowledgment of charitable contributions.
• If bilingual, assist with oral and written communications to Spanish speaking customers as needed.
• Perform other administrative support duties as assigned.

Qualifications and Requirements:

• High School Diploma or GED
• Ability to perform physical and mental task to obtain essential job results
• Ability to type 60 words per minute
• Salesforce experience (preferred)
• Able to work very infrequent weekends or evenings as needed with advanced notice

Job Type:

Part-Time

Hours:

15-25 hours per week

Days:

Varied - Monday-Friday

Office hours:

8:30am-4:30pm; flexible within standard office hours

Location:

4014 Monroe Rd, Charlotte NC 28205 Oakhurst Commons; this will be an in-office position for the first 90 days and will be subject to a hybrid/remote schedule after a 90-day period.

Rate

$15.00/hr

All InReach applicants are required to have a high school diploma or GED, a valid driver's license, and successfully pass a drug screen and background check.