FIRE MARSHAL’S OFFICE ADMINISTRATIVE ASSISTANT

State of New Hampshire; New Hampshire; Sur place; USD 26 000 - 36 000; Plein temps

Avantages offerts par ce poste

Health benefits

Paid holidays and leave

Life insurance

Résumé du poste

State of New Hampshire, Department of Safety, Division of Fire Safety, seeks an Administrative Assistant I (Fire Marshal’s Office) to support the division director and staff. This full-time role in Concord, NH offers a regular 37.5-hour week, non-exempt status, and a state benefits package.

Primary duties include preparing materials, coordinating meetings, and handling reports and correspondence while maintaining confidentiality and ensuring policy compliance.

Qualifications

• Equivalent combination of 3 years of education and experience after completion of high school.
• Education and experience must be in business administration, public administration, office or business management.
• Fingerprint based criminal background check and motor vehicle record check required.
• Trainee option allows 2+ years of relevant education and experience for trainee status.

Responsabilités

• Assist in preparation of program materials, policy research and analysis; compile and review information and prepare reports.
• Schedule and coordinate meetings; provide general administrative support including typing, mailing, scanning, filing, faxing and copying; transcribe meeting minutes.
• Prepare items for Governor/Executive Council or Fiscal Committee review.
• Review and reply to routine correspondence and inquiries; explain regulations and policies clearly.
• Communicate with division staff and officials regarding activities and information.

Connaissances

Administrative support

Communication

Formation

Education/Experience equivalence

Description du poste

State of New Hampshire Job Posting

Department of Safety

Division of Fire Safety

110 Smokey Bear Boulevard

Concord, NH 03301

Fire Marshal’s Office Administrative Assistant

(ADMINISTRATIVE ASSISTANT I)

Position #10422

$ 19.96 /hour - $ 26.41/hour

This position offers a Trainee Status* starting at the following pay rate: $19.23 per hour.

• Candidates hired at a Trainee Status must meet minimum qualifications within one (1) year of hire date
• See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Safety, Division of Fire Safety, has a full-time vacancy for Fire Marshal’s Office Administrative Assistant (ADMINISTRATIVE ASSISTANT I), SOC Title 43-6010 ADMIN ASSTS-4. This position has a 37.5 hour work week and is considered non-exempt.

Summary

Performs professional administrative duties to assist the Division Director, Assistant Director and Deputy State Fire Marshals in order to support efficient operations of the division

YOUR EXPERIENCE COUNTS

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS

Education/Experience

Equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in business administration, public administration, office or business management.

License/Certification

None

Other Requirements

Must pass a fingerprint based criminal background check and motor vehicle record check

Trainee Option

Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position.

PREFERRED QUALIFICATIONS

Notary Public/Justice of the Peace certification is helpful when dealing with certain legal matters for in-house services

DISCLAIMERS

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities

Assists in preparation of program materials, policy research and analysis, and related program activities; compiles and reviews information and prepares comprehensive reports for use by the executive staff.

Schedules, coordinates, and prepares for meetings, appointments and other arrangements for the Command Staff; provides general administrative support including typing, mailing, scanning, filing, faxing and copying; records and transcribes meeting minutes.

Prepares items for review by the Governor and Executive Council or Fiscal Committee.

Independently reviews and replies to routine as well as non-routine correspondence and telephone inquiries clearly, effectively, accurately and efficiently; clarifies and explains program regulations and policies.

Communicates tactfully and courteously with division employees, federal, state and local officials and public regarding activities, press releases, brochures, leaflets and other information applicable to fire safety.

Maintains confidentiality of records and handles highly confidential and sensitive information for the executive staff. Maintains the Division personnel files in accordance with applicable guidelines; ensures applicable policies are followed regarding onboarding and off boarding employees.

Coordinates and prepares monthly vehicle reports and maintains current registrations and maintenance reports for vehicle fleet. Coordinates use of spare vehicles and trailers and schedules maintenance when required.

Maintains inventory of equipment used by fire investigators.

Assists with special projects and assumes responsibility for the development, administration, and promotion of specific projects, as assigned. Coordinates annual award and promotion ceremony.

Recommends modifications in work procedures for approval by supervisor

• For further information, please contact Brian Allard, Assistant Director at [e-mail] or 603-223-4289.
• TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits: https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state-paid life insurance plus additional low-cost group life insurance
• Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet: https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website: https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964