Financial Controller

Well Society; Miami Beach (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A private family office in Miami Beach is hiring a Financial Operations Coordinator. This role involves maintaining accurate financial records, bookkeeping across multiple entities, and supporting operational coordination. Candidates should have strong bookkeeping skills, experience with QuickBooks Online, and be highly organized. The position is in-person, requiring attention to detail and professionalism. If you can bring financial structure and organization to a family office, we would love to hear from you.

Qualifications

• Strong bookkeeping and accounting knowledge.
• Experience with QuickBooks Online is required.
• Highly organized with strong attention to detail.
• Comfortable working across multiple entities.
• High discretion and professionalism required.
• In-person availability in Miami Beach is needed.

Responsibilities

• Maintain and reconcile QuickBooks records.
• Track and categorize income and expenses.
• Prepare monthly profit and loss reports.
• Coordinate with vendors, contractors, and service providers.
• Assist with scheduling and calendar coordination.

Skills

Strong bookkeeping and accounting knowledge

QuickBooks Online experience

Highly organized

Attention to detail

Comfortable working across multiple entities

High discretion and professionalism

Job description

We are hiring a Financial Operations Coordinator and an Executive Assistant for an in-person role in Miami Beach.

This position supports a private family office with interests in real estate and wellness businesses. The primary responsibility of the role is maintaining accurate financial records and bookkeeping across multiple entities, while also supporting operational coordination and vendor management.

We are looking for a highly organized, trustworthy, and detail-oriented professional with strong bookkeeping skills, hands‑on experience with QuickBooks Online, and the ability to keep financial and operational systems running smoothly.

Primary Responsibilities

• Maintain and reconcile QuickBooks records
• Track and categorize income and expenses
• Prepare monthly profit and loss reports
• Keep financial records organized and ready for the CPA
• Monitor spending across multiple entities

Vendor and Operations Coordination

• Coordinate with vendors, contractors, and service providers
• Review invoices and ensure payments are accurate
• Negotiate pricing and service terms when appropriate
• Track vendor expenses and help control costs
• Maintain organized records of vendor agreements and payments

Administrative and Operational Support

• Assist with scheduling and calendar coordination
• Help organize invoices, documents, and internal records
• Support operational tasks such as logistics, shipping, or packaging when needed
• Assist with day‑to‑day administrative coordination

Qualifications

• Strong bookkeeping and accounting knowledge
• QuickBooks Online experience required
• Highly organized with strong attention to detail
• Comfortable working across multiple entities
• High discretion and professionalism
• In‑person availability in Miami Beach

If you are a dependable, high‑integrity operator who can bring structure, financial organization, and operational coordination to a private family office environment, we would love to hear from you.