Family Office Accountant

Confidential Jobs; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A financial services firm is seeking an experienced Accountant in New York to manage accounts payable, vendor coordination, and reconciliations. The ideal candidate will have over 5 years of bookkeeping experience and proficiency with QuickBooks. Responsibilities include preparing financial reports, maintaining records, and ensuring confidentiality of financial data. Strong attention to detail and ability to work in a fast-paced environment are essential for success in this role.

Qualifications

• 5+ years of bookkeeping or accounts payable experience.
• Experience with family offices or wealth management is a plus.
• Strong attention to detail and ability to handle sensitive data.

Responsibilities

• Prepare journal entries and month-end/year-end closing.
• Process and track invoices for timely payment.
• Reconcile bank accounts on a monthly basis.
• Maintain accurate financial records.

Skills

Bookkeeping or accounts payable experience

Proficiency with QuickBooks

Strong Excel skills

Strong communication skills

Attention to detail

Time management

Problem-solving skills

Ability to prioritize

Tools

QuickBooks

ADP

Job description

Family Office is seeking an experienced and detail-oriented Accountant to join its team. This role is responsible for managing accounts payable, vendor coordination, and bank account reconciliation, while ensuring accuracy, timeliness, and confidentiality in all financial processes. The ideal candidate is highly organized, dependable, and comfortable handling multiple accounts and transactions simultaneously.

Responsibilities

• Prepare journal entries, cash disbursement, cash receipts, month‑end & year‑end closing, account analysis, and bank reconciliations in Quickbooks.
• Process and track invoices, ensuring timely payment of recurring and one‑time expenses.
• Performing Payroll (ADP)
• Reconcile checking, savings, and credit card accounts on a monthly basis.
• Maintain accurate digital and physical records of invoices, receipts, and transactions.
• Manage and update vendor information, serving as the main point of contact for billing inquiries.
• Monitor cash balances and resolve discrepancies with vendors as needed.
• Prepare regular expense reports, support budgeting efforts, and assist with year‑end reporting.
• Handle all financial information with strict confidentiality and professionalism.

Qualifications

• 5+ years of bookkeeping or accounts payable experience; experience with family offices, wealth management, or professional services is a plus.
• Proficiency with accounting and bill pay systems (QuickBooks).
• Experience with non profit accounting is a plus
• Strong Excel skills and ability to prepare financial reports.
• Strong communication skills, both verbal and written.
• Strong attention to detail, organization, and time management.
• Ability to maintain discretion and handle sensitive financial data.
• Strong problem‑solving and reconciliation skills.
• Ability to prioritize and meet deadlines in a fast‑paced environment.
• Dependable, self‑motivated, and professional.