Accounting Operations Specialist - Wealth Management

Ascendo Resources; Miami (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

A family office is seeking an Accounting Operations Associate to manage day-to-day bookkeeping and accounting operations, primarily using QuickBooks. The role offers the opportunity to engage in higher-level financial activities, including budgeting and investment operations. Ideal candidates should have 3+ years of experience in accounting and proficiency with QuickBooks. This position fosters a dynamic environment that encourages learning beyond traditional bookkeeping tasks.

Qualifications

• 3+ years of experience in accounting, bookkeeping, or accounting operations.
• Hands-on experience with QuickBooks is required.
• Ability to work independently and take initiative.

Responsibilities

• Handle day-to-day bookkeeping and accounting operations using QuickBooks.
• Allocate, process, and pay invoices accurately and timely.
• Support real estate-related financial activities and project tracking.

Skills

Attention to detail

Organizational skills

Initiative

Adaptability in a fast-paced environment

Tools

QuickBooks

Addepar

Job description

A Family Office is seeking an Accounting Operations Associate to support day-to-day financial and operational activities. The position works directly with the firm’s senior finance leadership and offers exposure beyond traditional bookkeeping.

Role Summary:

Approximately 50% of this role will focus on core bookkeeping and accounting operations, with the remaining time dedicated to higher-level financial activities including real estate projects, budgeting, investment operations, and exposure to estate and tax planning. Training will be provided on more advanced responsibilities.

Key Responsibilities:

• Handle day-to-day bookkeeping and accounting operations using QuickBooks
• Allocate, process, and pay invoices accurately and timely
• Reconcile bank accounts and financial records
• Maintain accurate general ledger entries and account balances
• Support implementation and transition to new accounting systems
• Assist with budgeting, forecasting, and financial tracking
• Support real estate-related financial activities and project tracking
• Gain exposure to investment operations, including private investments and hedge fund structures
• Assist with ad hoc financial and operational projects as needed in a lean family office environment

Qualifications:

• 3+ years of experience in accounting, bookkeeping, or accounting operations
• Hands‑on experience with QuickBooks is required
• Strong attention to detail and organizational skills
• Ability to work independently and take initiative
• Interest in learning broader financial operations beyond bookkeeping
• Comfortable wearing multiple hats in a fast‑paced, small‑office environment
• Experience with Addepar is a plus (or interest in investment operations)