FINANCIAL ASSISTANT (School)

Hinds County School District; Jackson (MS); On-site; USD 25,913 - 32,634; Full time

Job summary

Hinds County School District is seeking a Financial Assistant for Utica K-8 School to ensure smooth and efficient office operation. Evening and clerical tasks include typing, bookkeeping, payroll prep, and customer relations with students, parents, and staff.

The position requires a high school diploma, secretarial training, and strong typing/word processing skills. Strong oral and written communication and professionalism are essential.

Qualifications

• Minimum high school education with secretarial training.
• Strong typing ability; typing test 40 wpm.
• Proficiency in word processing software and general computer skills.
• Proficiency in oral and written communication; professional demeanor.

Responsibilities

• Types correspondence, memoranda, letters, and reports.
• Answers and directs phone calls from principals, teachers, parents, and the public.
• Responds to complaints and requests for information.
• Receipts and counts all monies received by office; maintains bookkeeping.
• Requisitions supplies; maintains inventory; processes purchase documents.
• Maintains records and reports; processes information requests.
• Operates office equipment (photocopy, fax, computer).
• Collects payroll information; processes forms and internal paperwork.
• Types and copies forms, reports, and documents; prepares special reports.
• Coordinates activities with departments, schools, the public, and outside agencies.
• Maintains a professional demeanor in interactions; supports a positive school climate.

Skills

Typing

Proofreading

Word processing

Public relations

Multitasking

Communication

Education

High school diploma

Tools

Word processing software

Job description

Posting: FINANCIAL ASSISTANT

Location: UTICA K-8 SCHOOL

Job Category: Secretarial/Clerical

Schedule: Monday-Friday 7:00-4:00

Salary: $25,913.44 - $32,634.56

Licensed Position: NO

Full Time: YES

Qualifications

Minimum high school education with further training in secretarial skills

Some Bookkeeping Experience Preferred

Strong public relations skills

Qualifications

Minimum high school education with further training in secretarial skills

Some Bookkeeping Experience Preferred

Strong public relations skills

Ability to handle multiple office assignments

Proficiency in typing

Must be able to pass a typing (40 wpm) and proofreading test

Computer and word processing skills

Must demonstrate proficiency in word processing software

Proficiency in oral and written communication

Loyalty and discretion

Proficient in the use of voicemail and email

Reports To

SPED Director

Supervises

N/A

Job Summary

To ensure the smooth and efficient operation of the school.

Essential Functions

• Types correspondence, including memoranda, letters, and reports.
• Answers and directs telephone calls from principals, teachers, parents, and the general public.
• Responds to complaints and requests for information.
• Receipts and counts all monies received by office.
• Maintains proper bookkeeping for all accounts.
• Requisitions supplies and materials; maintains inventory of supplies and materials.
• Prepares, files, and records documents related to purchases for assigned area of responsibility.
• Processes incoming requests for information and assistance.
• Maintains accurate and complete records and reports.
• Operates a variety of office equipment, including photocopier, facsimile machine, and computer.
• Collects and prepares payroll information.
• Processes forms and internal paperwork.
• Types and copies forms, reports, and other documents.
• Prepares special reports related to assigned area of responsibility.
• Coordinates activities with other departments, schools, the public, and outside agencies.
• Exhibits professionalism in all on-the-job interactions.
• Inputs and retrieves data and text, including STI and MSIS data as assigned.
• Organizes and maintains disk storage and filing.
• Performs other related duties as requested or assigned.
• Assists in the fostering and promotion of a positive school climate.
• Maintains a professional demeanor during all interactions between colleagues, parents, students, and administration.