Administrative Assistant to Maintenance - Class II - 52 Weeks

Utica-Community-School; Sterling Heights (MI); On-site; USD 25,000 - 28,000; Full time

Job summary

Utica Community School District Auxiliary Services Facility in Sterling Heights, MI seeks an Administrative Assistant to Maintenance, Class II, 52 weeks. You will handle clerical tasks, invoices, and scheduling with a focus on accuracy and customer service.

The role requires Microsoft Office proficiency, excellent communication, and ability to prioritize in a busy district environment. Starting date is immediate and benefits may apply.

Qualifications

• High school graduate or GED; college degree preferred.
• Prior admin assistant/clerical experience.
• Excellent customer service and organization.
• Strong reading/writing, reporting and memo skills.
• Experience with district software (Edulog, Power School) is a plus.
• Ability to work independently with a team and meet deadlines.

Responsibilities

• Process work orders and purchase orders and maintain filters.
• Verify invoices against delivery schedules.
• Track encumbrances and manage related records.
• Maintain professional communications with staff, families and vendors.
• Support occasional special projects and data entry tasks.

Skills

Microsoft Office proficiency

Customer service

Organizational skills

Written and verbal communication

Teamwork with minimal supervision

Detail orientation

Education

Associate or Bachelor's Degree (preferred)

Tools

Edulog

Power School

AS400

Job description

Administrative Assistant to Maintenance - Class II - 52 Weeks

Utica Community School District Auxiliary Services Facility - Sterling Heights, Michigan Open in Google Maps

This job is also posted in Utica Community School District

Job Details

Job ID: 5894086
Application Deadline: Posted until filled
Posted: Aug 19, 2026 4:00 AM (UTC)
Starting Date: Immediately

Job Description

Qualifications:

• High school graduate or GED equivalent, prefer Associate or Bachelor's Degree.
• Prior administrative assistant/clerical experience.
• Exceptional customer service and organizational skills.
• Ability to communicate orally and in writing, including demonstrated skill in reading and interpreting documents, writing reports, memos, etc.
• Proven work record and desire to work cooperatively and positively with district personnel, community, and parents.
• Maintain professionalism during stressful situations, while managing multiple tasks and meeting deadlines.
• Proficiency in Microsoft Office required (Word, Excel, Outlook, Edulog). Power School and AS400 preferred.
• Ability to work independently with a team attitude and minimal supervision.
• Detail oriented with a critical degree of accuracy.
• Organize and implement projects, willingness to learn and utilize new technology systems.
• Professional phone manners and interpersonal skills are essential.
• Process work orders, purchase orders and maintain filter orders.
• Verify invoices with delivery schedule.
• Track and maintain incumbrance invoices.
• Good attendance record required.
• Additional duties as assigned.
• Proficiency test(s) will be required

Description:

• Classification II - 52 weeks - 8:00 am - 4:30 pm (1 hr. lunch) - Administrative Assistant toMaintenance ASF
• The district supports promotion of internal candidates.
• Application deadline for internal UAW applicants: August 26, 2026 @ 4:0 pm - External applicants: open until filled.

Position Type: Full-Time
Salary: $18.68 to $18.68 Per Hour
Job Categories:

• Support Staff > Administrative Assistant
• Support Staff > Receptionist
• Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department
• 11303 Greendale
• Sterling Heights, Michigan 48312
• Phone: [phone]
• Email: [e-mail]