Finance & Operations Administrator - On-site in Littleton

Frey Consulting Group; Littleton (CO); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Paid Time Off

Holidays

Health Insurance

Disability & Support

Retirement match

Job summary

Biotech Solutions LLC in Littleton, CO is seeking a Finance and Operations Administrator to serve as the administrative backbone of our office. You will oversee day-to-day financial workflows, AP/AR, job costing, and tiered service invoicing while supporting our field service teams in a high-volume environment.

This role requires 2+ years in office administration or bookkeeping, strong organizational skills, and the ability to work independently on QuickBooks Online, Paycor payroll, and related

Qualifications

• 2+ years in office administration, bookkeeping, or operations support.
• Proactive, self-directed with strong organizational capability.
• Able to manage priorities without close supervision.
• Excellent attention to detail and multitasking.
• Experience with accounting tools and systems is a plus.
• Comfort working with field-based teams in a fast-paced trades environment.

Responsibilities

• Answer main phone line and manage customer service requests.
• Provide a calm, reliable contact for clients with urgent plumbing needs.
• Schedule and oversee subcontractor schedules and workflows.
• Adapt quickly to emergencies while maintaining core tasks.
• Identify opportunities to optimize office procedures and communication.
• Manage AR/AP, invoicing workflows, and job costing.
• Process payroll with Paycor and assist with commissions.
• Coordinate vendor payments and bank feed coding.

Skills

Office administration

Bookkeeping

Operations support

Organizational skills

Communication skills

Attention to detail

Tools

QuickBooks Online

Paycor

AI tools

Job description

Biotech Solutions LLC in Littleton, CO is seeking a Finance and Operations Administrator to serve as the administrative backbone of our office. You will oversee day-to-day financial workflows, AP/AR, job costing, and tiered service invoicing while supporting our field service teams in a high-volume environment.

This role requires 2+ years in office administration or bookkeeping, strong organizational skills, and the ability to work independently on QuickBooks Online, Paycor payroll, and related